About Adonis Partners
Adonis Partners is a management consulting firm that values high-quality work, practical problem solving, and strong relationships. We take pride in building a supportive team culture where people care about one another, communicate openly, and work together to create value for our clients and our firm.
Job Summary
We are seeking a highly organized and detail-oriented Admin & Bookkeeping Assistant to support the daily operations of our office. This role combines general administrative support with a strong emphasis on invoicing, bookkeeping, and basic accounting. The ideal candidate is proactive, efficient, comfortable working remotely, and experienced in maintaining accurate financial records while also assisting with a variety of office and team-support tasks.
Key Responsibilities
Bookkeeping & Accounting Duties (Primary):
· Prepare and issue client invoices in a timely and accurate manner.
· Record day-to-day financial transactions and post journal entries.
· Reconcile bank statements, credit cards, and other financial accounts.
· Assist with accounts receivable and accounts payable processes.
· Monitor and follow up on outstanding invoices.
· Maintain and update general ledgers and financial records.
· Support monthly, quarterly, and year-end closing processes.
· Assist with payroll data entry and reports as needed.
Administrative Duties:
· Provide general administrative support in a remote work environment, including managing emails, virtual communications, scheduling, and other correspondence.
· Schedule appointments, meetings, and conferences for Executive Partners.
· Maintain and update company records, databases, and filing systems.
· Support onboarding of new staff and assist with HR administrative tasks.
· Assist in preparing reports, presentations, and other business documents.
· Maintain confidentiality of sensitive information.
· Assist in organizing company events, workshops, and conferences.
· Support event logistics, including venue selection, catering arrangements, and guest invitations.
· Contribute to special projects and initiatives as assigned by management.
· Research and gather information to support decision-making processes.
Qualifications
· Diploma or degree in Accounting, Business Administration, or a related field.
· 2+ years of experience in a similar administrative and bookkeeping role.
· Proficiency in accounting software, such as QuickBooks.
· Strong Microsoft Office skills, especially Excel, Word, PowerPoint, and Outlook.
· Comfortable using cloud-based tools such as SharePoint and other online collaboration platforms.
· Familiarity with invoicing systems or CRM tools is considered an asset.
· Strong organizational and multitasking skills.
· Excellent attention to detail and accuracy.
· Ability to work independently in a remote environment while collaborating effectively with the team.
· Professional communication skills and a service-oriented approach.
Our Team Culture & Values
· Great team culture: We are collaborative, approachable, and committed to helping each other succeed.
· People-first mindset: We care about our people and aim to create a work environment where team members feel respected, supported, and valued.
· Driven to create value: We focus on doing meaningful work that helps our clients and strengthens our firm.
· Continuous improvement: We seek to get better every day through learning, feedback, and practical problem solving.
· Ownership and accountability: We value people who take initiative, follow through, and communicate clearly.
· Flexibility and trust: We support remote work and value results, reliability, and strong communication.
Why Join Us
· Remote work flexibility while being part of a connected and supportive team.
· Opportunity to work closely with leadership and gain exposure to business operations, finance, client support, and special projects.
· Growth opportunities as the company continues to evolve and expand its back-office and operational capabilities.
· A culture that encourages learning, ownership, and continuous improvement.
Benefits
· Competitive benefits package, including RRSP matching up to 5%.
· Eligibility for a discretionary year-end bonus at the end of each fiscal year, based on company and individual performance.
What Success Looks Like
· Invoices, records, and reconciliations are accurate, timely, and well organized.
· Administrative requests are handled proactively and professionally.
· The team has dependable support for scheduling, reporting, documentation, and events.
· Confidential information is handled with care and discretion.
· The successful candidate becomes a trusted, reliable support partner to the team.
Note: Only candidates based in Toronto, Canada will be considered for this role.
Pay: $50,000.00-$60,000.00 per year
Benefits:
Experience:
- Bookkeeping: 3 years (preferred)
- Administrative: 2 years (preferred)
Work Location: Remote
