Position Title: Administrative Assistant
Location: 300 – 2920 Virtual Way, Vancouver, BC
Application Deadline: September 17th, 2024
Compensation: $50,895.00/year with benefits after four (4) months
Position type: Permanent, Full-Time.
Schedule: Monday, Wednesday, Thursday: 11:00am-7:00pm.
Tuesday, Friday: 8:30am-4:30pm.
Semester breaks: Monday-Friday, 8:00am-4:00pm.
Founded in 1982, Coquitlam College is a well-established institution known for its commitment to providing high-quality education through a range of academic programs to a diverse student body. Coquitlam College prides itself in offering students a supportive learning environment to excel both academically and personally. Its resolute leadership team, faculty and modern facilities make it a leading choice for those seeking an enriching educational experience in Canada.
Benefits of working for Coquitlam College include:
- Extended medical, dental, and vision coverage.
- Life insurance.
- Employee Assistance Program.
- Paid time off.
- Funding for professional development.
- Partial reimbursement for monthly transit pass or parking expenses.
- Free on-site gym.
- Active employee engagement groups and events (book club, wine and paint night, etc.).
Position Responsibilities:
- Providing information to students and prospective students about admission procedures, registration dates, deadlines, program offerings, prerequisites, important dates, immigration requirements, fees, and refund policies.
- Supporting international and domestic students with registration and paying fees.
- Assisting in routine student issues and referring more complex matters to appropriate staff and departments.
- Facilitating applications for student admission.
- Composing and providing letters to domestic and international students.
- Creating and maintaining student records.
- Taking minutes for various meetings.
- Assisting in analyzing and resolving a variety of registration issues.
- Acting consistently in a manner that aligns with Coquitlam College’s mission, values, and goals.
- Other administrative-related duties as identified by the incumbent or management.
Qualifications:
- Completion of High School diploma.
- Minimum two (2) years of related work experience in administration.
- An equivalent combination of education and experience may be considered.
- Highly proficient in the use of computer applications including word processing (MS Word), spreadsheet (Excel), etc.
- Previous experience in minute taking for meetings will be considered an asset.
- Experience working in a post secondary environment will be considered an asset.
- Experience working in a cross-cultural setting will be considered an asset.
Skills and Abilities
- Excellent written and verbal communications skills in English, including cross-cultural communication skills.
- Strong decision-making and analytical skills, including problem solving and conflict resolution.
- Ability to effectively work with and provide information, assistance and related services to international students, faculty, and staff.
- Ability to provide excellent customer service skills in a cross-cultural setting.
- Ability to handle sensitive issues with tact and diplomacy and exercise judgment in interactions with international students.
- Ability to communicate patiently and effectively with a diverse range of people and situations.
- A demonstrated ability to develop, establish and maintain good working relationships with colleagues and work as part of a team.
- A demonstrated ability to work independently towards deadlines on specific projects.
- High attention to detail and accuracy.
How to apply:
If you are dedicated to promoting excellence in education by assisting our student body, we want to hear from you! To apply, please submit your resume, cover letter, and any relevant certifications by September 17th, 2024. In your cover letter, tell us the professional achievement you are most proud of, and why.
Coquitlam College is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We continue to learn and grow in our sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who experience discrimination.
All employees of Coquitlam College are required to undergo a Criminal Record Check, including Vulnerable Sector Screening. The College reserves the right to withdraw any offers of employment based on the results of this screening.
Please note that only those selected for an interview will be contacted. Thank you for your interest in Coquitlam College.
Job Types: Full-time, Permanent
Pay: $50,895.00 per year
Benefits:
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- Morning shift
- No weekends
Application question(s):
- This position will require the incumbent to work Monday, Wednesday, & Thursday from 11:00am-7:00pm, and Tuesdays & Fridays from 8:30am-4:30pm during the school semesters. During semester breaks, the schedule will change to Monday-Friday, 8:00am-4:00pm. Are you able and willing to commit to working this schedule?
- This job is performed in the office 5 days a week. Are you able and willing to commute to 2920 Virtual Way every day?
- Are you willing to undergo a Criminal Record Check, including Vulnerable Sector screening?
Education:
- Secondary School (preferred)
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
