June 2026
Job Title: Office Administrator
Position Summary
The Office Administrator will play a key role in managing daily office operations, customer communications, data entry, and administrative processes. This position is ideal for someone with excellent computer skills, strong attention to detail, and the ability to learn and use business software quickly.
Key Responsibilities
- Manage day-to-day office administration and general clerical duties.
- Process customer orders, purchase orders, invoices, and related documentation.
- Maintain accurate records in ERP.
- Support inventory management through data entry and reporting.
- Prepare spreadsheets, reports, and business correspondence.
- Handle incoming phone calls, emails, and customer inquiries professionally.
- Assist with accounts receivable and accounts payable administration.
- Maintain electronic and paper filing systems.
- Coordinate shipping, receiving, and courier activities.
- Support management with special projects and process improvements.
- Identify opportunities to improve efficiency through technology and automation.
Required Qualifications
- Minimum of 5 years of office administration experience.
- Exceptional computer skills and strong technology aptitude.
- Advanced proficiency with Microsoft Excel, Outlook, Word, and Teams.
- Ability to learn ERP software and business systems quickly.
- Strong data entry accuracy and attention to detail.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Self-motivated, dependable, and resourceful.
Preferred Qualifications
- Experience in industrial distribution, manufacturing, wholesale, or supply chain environments.
- Experience with ERP systems such as Epicor Prophet 21.
- Familiarity with inventory control and purchasing processes.
- Experience using AI tools, business software integrations, and automation platforms.
Key Attributes
The ideal candidate:
- Is highly computer savvy and enjoys learning new software.
- Can troubleshoot basic technology issues independently.
- Is analytical and detail oriented.
- Works well with limited supervision.
- Has a positive, customer-focused attitude.
- Is comfortable handling confidential business information.
Compensation & Benefits
- Competitive salary based on experience.
- Paid vacation.
- Professional development opportunities.
- Stable, long-term position with growth potential.
How to Apply
Please submit your resume along with a brief cover letter describing:
- Your office administration experience.
- The ERP, accounting, and business software you have used.
- An example of how you used technology to improve efficiency in a previous role.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $25.00-$30.00 per hour
Benefits:
- Casual dress
- On-site parking
- Paid time off
Work Location: In person
