Overview
We are a growing and client-focused medical spa seeking a highly organized and detail-oriented Bookkeeper / Office Manager to join our team. This position plays a key role in supporting both the financial health and daily operations of the clinic. The ideal candidate is professional, discreet, and comfortable working in a fast-paced environment where exceptional client service and operational excellence are priorities.
Bookkeeping & Financial Management
- Manage accounts payable and accounts receivable, ensuring timely and accurate processing of transactions
- Perform bank, credit card, and merchant account reconciliations
- Maintain accurate financial records and general ledger accounts
- Process payroll and support compliance with payroll regulations
- Prepare monthly financial reports and assist with budgeting and cash flow management
- Coordinate with external accountants and assist with year-end and audit preparations
- Monitor clinic expenses and support inventory-related financial tracking
- Review supplier invoices and ensure accurate coding and payment of clinic expenses
Office & Clinic Administration
- Oversee day-to-day administrative operations of the medical spa
- Manage vendor relationships and coordinate orders with suppliers
- Purchase and maintain inventory levels of medical, retail, office, and treatment room supplies and consumables
- Monitor inventory usage and proactively replenish stock to ensure uninterrupted clinic operations
- Negotiate pricing and source cost-effective products and services when appropriate
- Manage office supplies, equipment maintenance, and clinic inventory ordering
- Support scheduling, correspondence, and administrative workflows
- Maintain organized client, employee, and business records in accordance with company policies
- Assist with implementing and improving office procedures and operational efficiencies
- Support management with reporting, special projects, and business initiatives
Client Experience Support
- Provide professional and courteous support to clients when needed
- Assist front desk operations during peak periods
- Help ensure a welcoming, organized, and efficient clinic environment
Qualifications
- Minimum 2–3 years of bookkeeping experience
- Experience with QuickBooks, Sage, Xero, or similar accounting software
- Strong knowledge of accounts payable, accounts receivable, payroll processing, and bank reconciliations
- Excellent attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to handle confidential financial and client information with discretion
- Proficiency in Microsoft Office, particularly Excel
- Strong written and verbal communication skills
- Previous experience in a medical spa, healthcare clinic, wellness practice, or professional services environment is considered an asset
- Experience with practice management software such as Zenoti, Jane, or similar platforms is an asset
What We Offer
- Competitive compensation based on experience
- Employee discounts on treatments and products
- Supportive and collaborative team environment
- Opportunity to grow with a thriving medical spa
- A dynamic workplace focused on wellness, beauty, and client care
If you are a proactive professional who enjoys both bookkeeping and office management and takes pride in creating organized, efficient systems, we would love to hear from you.
Pay: From $50,000.00 per year
Benefits:
Work Location: In person
