Administrative Clerk
Canadian Security Intelligence Service
Toronto, ON
Job Summary
The Administrative Clerk is responsible to provide day to day administrative support to a branch or program.

Process administrative requests and organize and prioritize administrative work.
Provide support functions to the branch management or program by maintaining and monitoring activity tracking processes and responding to incoming and outgoing communications.
Compile/maintain reference material and/or systems/logs on a variety of projects/subjects by reviewing and synthesizing the information/data that would facilitate the preparation of reports.
Schedule and coordinate meetings with other enabling branches and/or clients and/or external stakeholders.
Prepares meeting documents; takes minutes of internal meetings, transposes notes into electronic format and disseminates the final minutes to participants.
Monitor the program's planning and budget processes by providing historical and comparative data and by keeping management informed of upcoming deadlines.
Provide direction to employees and clients regarding administrative procedures and policies.
Act as a resource person by providing advice and policy interpretation to managers, employees and external candidates.
Education
Undergraduate degree and one (1) year of experience.
College diploma and two (2) years of experience.
High school diploma and ten (10) years of experience.
The educational program must be from an accredited learning institution recognized in Canada.

Experience
Experience in the provision of clerical support services, including: data entry, preparing correspondence, reception and filing.
Experience using spreadsheet, word processing and email software.
Experience providing service to internal or external clients / general public.
Competencies
Adaptability/Flexibility
Client Service
Communication
Initiative
Organizational skills / multitasking
Professionalism
Rigour
Conditions of Employment
Upon appointment, an employee shall remain in their new position for two (2) years.
Notes
Please clearly demonstrate in your resume and cover letter how you meet each Education and Experience criteria by providing concrete examples including where, when and how these qualifications were acquired. Failure to do so will result in the screening out of your application.

Language Requirements:
English Essential (Toronto and Halifax)
Bilingual Imperative (BBB/BBB) (Montreal and Ottawa)

Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.
Others
Important
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.
CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to diversity and inclusion and the equitable participation of all Canadians. Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.
The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.