What you'll do
The Secretary, Radiation Oncology performs a variety of secretarial and clerical duties in support of divisional medical staff. Ensures that procedures are followed through to facilitate patient treatment and care according to medical requirements and Agency policies. Coordinates workload requirements with staff in the Health Records department.
1.Screens and prioritizes patient requirements for the attention of medical team staff by:
Determining urgency of incoming calls regarding patient treatment and taking appropriate action.
Relaying patient information to and from doctors' offices and outside hospitals.
Obtaining reports by contacting appropriate Agency departments or outside sources, on an emergency basis if necessary.
Ensuring timely follow up action is taken by medical staff in response to referrals.
Coordinating appointments and tests for patients as requested by medical team.
Accessing patient information system to retrieve confidential patient data.
Coordinating clinic and other appointments for medical staff.
Initiating responses where appropriate
2.Performs a variety of secretarial duties for members of medical team such as:
Preparing, assembling, transcribing, and typing research papers for publication.
Compiling and typing grant applications and reports in required format.
Typing treatment protocols.
Typing confidential correspondence from dictation or written draft.
Initiating and drafting routine correspondence for signature.
Opening, sorting and distributing mail.
3.Maintains filing and record keeping systems; records and compiles workload statistics.
4.When required, acts as recording secretary to various committees associated with the work of the Division.
Arranges meetings and takes, drafts, transcribes, and types minutes as required. Takes follow up action as appropriate.
5.Coordinates and prepares for clinic conferences, including:
Sending out notices.
Typing case notes/histories.
Co-ordinating patient activity with ACU staff.
6.Completes registration forms for meetings, books hotel accommodation and makes appropriate travel arrangements for medical staff.
7.Updates curriculum vitae and maintains records of publications and research activities.
8.Performs other related duties as required.
What you'll bring
Education, Training and Experience
Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.
Typing skills: keyboard at 60 w.p.m.
Communicate effectively both verbally and in writing.
Work with others effectively.
Physical ability to carry out the duties of the position.
Ability to operate related equipment.
What’s in it for you
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.
Job type (Temporary, Full time)
Wage: $26.12 per hour
Closing date: 1/26/21
Hours of work: 0800-1600
Reference number: 103151
What we do
BC Cancer bccancer.bc.ca .BC Cancer provides a comprehensive cancer control program for the people of BC in partnership with regional health authorities. BC Cancer's mandate covers the entire continuum of cancer care: prevention and screening; diagnosis, treatment and supportive care; through to rehabilitation, survivorship and end of life care.
Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services.
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.