Job Posting: 898687
Position: Medical Administrative Assistant I
Site: Toronto Western Hospital
Department: Neurosurgery Clinic
Scale/Grade: A0-05
Salary Range: $20.86 to $26.08 per hour
Hours: 37.5 Hours/Week; Variable Day Shifts, Monday to Friday
Status: Permanent Full-time
Transforming lives and communities through excellence in care, discovery and learning.
The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. Tthe University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
The scope of research and complexity of cases at Toronto General Hospital have made it a national and international source for discovery, education and patient care. It has one of the largest hospital-based research programs in Canada, with major research in transplantation, surgical innovation, cardiology, infectious diseases, genomic medicine and liver disease. Find out about our purpose, values and principles here
The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel, including: providing word processing/typing services for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedules; administering and monitoring billing procedures and budgeting records; providing support with arranging small and/or informal meetings / teleconferences / events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; ensuring the efficient operation of the office; working closely with other administrative assistants in the department; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.
To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy Clinic, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.
QUALIFICATIONS:
Completion of Grade XII or recognized equivalent
Completion of recognized medical office administration program at the diploma level or equivalent
Completion of a medical terminology course
One (1) year related medical administrative support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience, in a Microsoft Office Environment preferred
Previous experience working with EPR (Electronic Patient Record) or PHS (Pathways Healthcare Screening) systems
OHIP billing preferred
Very good command of medical terminology
Very good interpersonal and customer service skills
Good organization and time management skills
Good verbal and written communication skills
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Ability to work independently and as a team player
Experience working in a health care environment preferred
Experience working in a teaching hospital environment preferred
Knowledge of general office practices, procedures and standards
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
Posting Date: May 11, 2022 Closing Date: Until Filled
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications will be given first consideration.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide for the open position. Applicants need to make their requirements known when contacted.