Position Court Services Clerk
City of Thunder Bay
Thunder Bay, ON
General Information:
As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

Photos
Any certificates that have photo identification
Driver’s licences
Police records checks
Note: The above documentation will be requested by the Human Resources & Division should you be the successful applicant. If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

Job Description
POSITION SUMMARY: Under the direct supervision of the Supervisor, is responsible for all data entry, clerical and court support duties, and counter service, on a rotational basis, for matters received in relation to the Provincial Offences Act.

MAJOR RESPONSIBILITIES:
Performs customer service requirements, and cashier functions in relation to Provincial Offences matters Municipal, Provincial Land Tax Administration, and TBayTel accounts and services.
Performs all Provincial Offences court administration and clerical support including receiving and sorting incoming mail, scheduling of court dates, data entry, attend in town and out of town court as the clerk of the court; process, transfer and accept appeals and transcription.
Signs, processes and files all POA documentation in accordance with the established rules, regulations and guidelines.
Prepares, maintains and manages POA court dockets.
Performs bookkeeping functions in relation to the POA. Processes and balances receipts received over the counter and by mail.
Provides back up for Payment Processing Clerk during peak periods and absences.
Performs such other related duties as may be assigned.

QUALIFICATIONS:
Education/Experience:
Minimum grade 12 education; and
Two years’ previous related court and/or legal experience

Skills/Abilities:
Knowledge of the Provincial Offences Act and Regulations
Must be courteous and tactful in dealing with sensitive legal issues with the public, police, legal profession and judiciary
Must have proficient written/oral communication skills in English
Must possess and maintain a valid Class “G” Ontario Drivers Licence, or equivalent
Must meet the definition of a competent driver as defined by the Corporation
Must be at an intermediate skill level in keyboarding, a basic skill level in word processing, and must possess basic on-line data entry skills

Assets:
Experience in working with the ICON (Integrated Court Offences Network)
Bilingualism

CONDITIONS OF EMPLOYMENT:
May be required to travel to various work locations and provide own transportation
May be required to travel via air, to satellite court locations
Must remain a competent driver as defined by the Corporation
May be required to provide a successful driver’s record (uncertified)
Must take an Oath of Secrecy
Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)