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Job Category: Human Resources
Division & Section: People & Equity, Relationship Management
Work Location: METRO HALL, 55 John Street
Job Type & Duration: Full-time, Temporary Vacancy, up to 12 months
Salary: $57,239.00 - $67,246.40 wage grade 3.5
Shift Information: 35 hours per week
Number of Positions Open: 1
Posting Period: 08-OCT-2021 to 18-OCT-2021
Recognized as one of Canada's Top 100 Employers, the City of Toronto promotes professional development and is committed to providing opportunities to lead, learn and grow. We value integrity, reliability and fairness, and we embrace the diversity of the people we work with and serve. Our People and Equity Division plays a critical role within the City in promoting policies, practices and programs conducive to fostering and creating an equitable environment where employees, visitors and residents feel heard and welcome.
As the Representative, Talent Acquisition, you will provide support to the Talent Acquisition Unit in attracting, retaining and developing the best talent to serve the organizational needs.
What will you do?
Implements detailed plans and recommends policies/procedures regarding program specific requirements.
Assists Consultants with talent market research and candidate sourcing by utilizing different methods such as job boards, on-line resume databases and social networking sites to establish talent pools for niche and hard to fill roles.
Supports candidate screening through technology supported resume processing and by telephone/e-mail to obtain information for Consultants about baseline candidate skills and Qualifications.
Creates, updates, maintains and leverages electronic and manual filing systems including the City's applicant tracking system to support staffing and recruitment activity.
Assists Consultants with diversity outreach initiatives by sourcing diverse candidates and creating talent pools for greater diversity in the workforce
Collaborate with talent acquisition team on strategic initiatives to implement diversity specific enhancements
Updates content on the P&E website, social media pages and other documents.
Tracks, maintains and summarizes data and statistical information using a variety of computerized systems, software applications and social media/search engine analytics to measure the effectiveness of recruitment initiatives.
Supports end-to-end recruitment processes including arranges interview processes and schedules onboarding.
Supports staff development initiatives for the staffing community and hiring managers by preparing training materials, scheduling sessions, preparing communications, managing participant registration and assisting with workshop exercises and onsite logistics.
Provides software-related systems support and administrative assistance such as preparing applicant lists, screening forms and candidate correspondence; administering assessments; scheduling interviews, assessments, meetings, training sessions and other events; preparing communications, managing participant registration and assisting with workshop exercises and onsite logistics; and supporting the HR Assessment Centre.
Prepares and/or processes confidential information, records, reports, forms, presentations, guides and correspondence.
Supports HR policy research, analysis and development. Compiles and summarizes data.
Responds to enquiries from all levels of staff, clients, other government organizations, elected officials or members of the public regarding policies, practices and job competitions.
Prepares and acts as a witness/advisor for mediation and arbitration hearings.
Participates in complex programs/projects, makes recommendations, implements solutions.
Demonstrates commitment to diversity, human rights, accessibility and equity. Works equitably with persons of all races, nationalities, cultures, ages, abilities, genders, creeds, and sexual orientation and enables them to maximize their potential and contributions.
What do you bring to the role?
Considerable experience providing administrative support in a fast paced multidisciplinary human resources environment.
Experience preparing reports, tracking candidate data, compiling metrics, organizing spreadsheets and preparing presentations with good attention to detail
Experience sourcing candidates and using social media, resume databases and professional networks to attract talent
Experience assisting with diversity recruitment initiatives
Post-secondary education in Human Resources, Business Administration and/or a related discipline and/or the equivalent combination of education and experience. CHRP designation would be an asset.
Ability to exercise discretion and good judgement in handling confidential information.
Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint and Excel), HRIS systems such as SAP, SuccessFactors, etc. and virtual meeting and scheduling software such as WebEx.
Excellent customer service, communication and interpersonal skills with a strong ability to work effectively with internal and external stakeholders, staff and other professional consultants in a variety of situations.
Strong problem solving, multi-tasking and organizational skills, while managing multiple priorities within tight timelines and changing priorities.
Excellent research and analytical skills with the ability to compile, analyze and report data for management decision-making purposes.
Demonstrated initiative and resourcefulness with attention to detail and a strong ability to work effectively without close supervision.
Ability to apply policies, guidelines, legislation and collective agreements with knowledge of employment-related legislation, i.e., Employment Standards Act, Ontario Human Rights Code, Collective Agreements, Occupational Health & Safety Act, Workplace Safety and Insurance Act, etc.
Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's Mandatory Vaccination Policy.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to employment equity.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.