Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring smooth daily functions and excellent customer service. This role requires proficiency in various office software, strong communication skills, and the ability to handle multiple administrative tasks efficiently. Experience in medical or dental offices is a plus, but not mandatory. The position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and Abeldent
- Handle filing systems, both electronic and paper-based, ensuring easy retrieval of documents
- Provide customer support by addressing inquiries and assisting clients or patients as needed
- Proofread documents for accuracy and clarity before distribution
- Assist with scheduling appointments and managing calendars for staff or medical professionals
- Maintain organization of office supplies and ensure the workspace is tidy and efficient
- Support other administrative projects as assigned to improve office workflow
Qualifications
- Proven experience with Office experience, including Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Strong computer skills with familiarity in data entry, filing, and clerical tasks
- Experience with Abeldent software is preferred
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing speed and accuracy; proficiency in proofreading documents
- Exceptional phone etiquette and customer service skills, especially when handling multi-line phone systems or front desk duties
- Previous administrative experience in an office setting; medical or dental office experience is a plus but not required
- Ability to handle confidential information discreetly and professionally
- Demonstrated organizational skills with attention to detail in all aspects of work
This position requires a proactive individual who thrives in a fast-paced environment and is committed to providing outstanding support to our team.
Pay: $25.00-$31.52 per hour
Benefits:
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Work Location: In person
