Administrative Assistant (part-time)
Department of Surgery, The Ottawa Hospital
Ottawa, ON

Position: Administrative Assistant

Status: Part-time, Permanent

Hours: Mon-Wed, 7.5 hours per day

Division: Plastic Surgery – General Campus

Salary Range: $23.12 – $27.24 /hr

Start Date: Early September

POSITION SUMMARY

Under the general direction of the Surgeon, the employee is responsible to perform a full range of administrative/clinical support services. This will include scheduling OR’s, updating and maintaining patient records, scheduling patient appointments (clinics and special tests), screening incoming calls and emails, scheduling meetings, updating calendars and performing other administrative tasks as required for a clinical environment. The employee will frequently interact with other administrative assistants, surgeons, trainees, nurses and other hospital staff.

QUALIFICATIONS

  • Completion of a High School Diploma
  • Completion of a community college medical administrative/secretarial diploma program or equivalent
  • Minimum of 3 years of experience as an Administrative Assistant within a clinical environment
  • Strong knowledge of MS Word, Excel and Outlook and PowerPoint
  • Knowledge of Adobe and EPIC is preferred
  • Excellent organizational, prioritization and time-management skills required to work independently in a very busy clinical environment
  • Strong interpersonal and verbal communication skills
  • Must have ability to multi-task with an attention to detail, demonstrating organizational, prioritization, and time-management skills
  • Ability to work well with minimal supervision
  • Demonstrates initiative, tact and diplomacy
  • Ability to handle highly sensitive and confidential information
  • Bilingualism in French and English is an asset

COMMENTS TO APPLICANT

We wish to thank all applicants for their interest and effort in applying for this position; however, only candidates selected for interviews will be contacted.

The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.

Job Types: Part-time, Permanent

Salary: $23.12 to $27.24 /hour

Experience:

  • Administrative Assistant: 4 years (Preferred)

Location:

  • Ottawa, ON (Preferred)

Language:

  • English (Preferred)
  • French (Preferred)