PART-TIME REAL ESTATE ADMINISTRATIVE & MARKETING ASSISTANT
ABOUT THE ROLE
MC Real Estate Group is seeking a highly organized and creative part-time assistant to support our growing Greater Vancouver real estate business.
This is an operations-first position for someone who is exceptionally detail-oriented but also enjoys social media, filming and content creation. The successful candidate will support listing administration, transaction coordination, CRM organization, client-care systems and the production of engaging short-form content.
The role is best suited to someone who enjoys creating structure, meeting deadlines, improving systems and helping a busy real estate team deliver a high level of service.
KEY RESPONSIBILITIES
Listing and Transaction Administration
- Maintain accurate listing and transaction checklists, folders and records.
- Collect, organize and track required listing and transaction documents.
- Populate MLS information and real estate forms using instructions provided by a licensed real estate professional.
- Prepare approved documents for electronic signature through Authentisign or similar platforms.
- Track important dates, including subject removal, deposits, completion and possession.
- Prepare and submit deal files and required documentation to the brokerage.
- Order and organize strata documents for applicable properties.
- Coordinate photographers, videographers, floor-plan providers, printers and other listing vendors.
- Coordinate brochures, signs, feature sheets, open-house materials, closing gifts and marketing supplies.
- Schedule approved appointments, media sessions and open-house logistics.
CRM and Client-Care Systems
- Clean, organize and maintain client and lead information in the CRM.
- Add tags, notes, reminders and follow-up tasks to keep the database current.
- Maintain accurate transaction histories and client records.
- Prepare approved client milestone emails, checklists and newsletters.
- Organize contacts and email lists in Mailchimp or similar platforms.
- Route real estate enquiries and substantive client questions to a licensed team member.
- Assist with client appreciation events and ongoing client-care programs.
Social Media and Content Creation
- Brainstorm content ideas and help maintain a monthly content calendar.
- Research relevant Greater Vancouver real estate and lifestyle topics.
- Film short-form content with Melvin and other team members.
- Edit Instagram Reels, TikTok videos, listing videos and other social content.
- Create branded graphics, carousels, stories, postcards and marketing materials in Canva.
- Draft captions, hooks and calls to action for approval.
- Schedule and publish approved content across social platforms.
- Assist with listing campaigns, monthly market updates, newsletters and website content.
- Track basic content performance and recommend improvements.
QUALIFICATIONS
Required:
- At least one year of administrative, coordination, marketing or comparable experience.
- Excellent organization, attention to detail and deadline-management skills.
- Strong written and verbal English communication.
- Demonstrated experience filming and editing short-form social media video.
- Experience with Canva and CapCut, Premiere Pro, Final Cut Pro or similar editing software.
- Comfort working with CRMs, Google Workspace and cloud-based file systems.
- Ability to manage confidential client and transaction information responsibly.
- Ability to work independently, prioritize urgent tasks and communicate proactively.
- Legally entitled to work in Canada.
- Available for planned in-person work at the Vancouver office and locations throughout Metro Vancouver.
Preferred:
- Previous experience with a BC real estate team or brokerage.
- Familiarity with Paragon/MLS, WEBForms, Authentisign, BoldTrail, Mailchimp or Meta Business Suite.
- Experience coordinating real estate listings or transactions.
- A basic understanding of social-media analytics and digital advertising.
- Reliable transportation for scheduled filming, listing and event work.
POSITION DETAILS
- Permanent part-time employee position.
- Approximately 10–25 hours per week, generally spread across four weekdays.
- Hybrid arrangement with approximately two scheduled in-person blocks each week.
- Occasional pre-arranged evening or weekend work may be required for filming, listing launches or client events.
- Compensation of $20–$25 per hour, based on relevant experience and demonstrated skills.
- Three-month performance and compensation review.
- Reports directly to Melvin Chan PREC*.
This is an unlicensed administrative and marketing position. The assistant will not provide real estate advice, solicit clients, show properties, independently host open houses, explain contracts, or present or negotiate offers. Real estate forms, MLS entries, advertising and client communications will be completed only under the direction and approval of a licensed real estate professional.
HOW TO APPLY
Please submit:
- Your resume.
- Links to two or three short-form videos or social-media projects you personally helped create.
- A brief explanation of your role in each sample, including whether you handled the concept, filming, editing, caption or posting.
- Your general weekly availability.
- A short response explaining how you would stay organized when transaction deadlines and content deadlines occur at the same time.
Employment is through Melvin Chan Personal Real Estate Corporation. MC Real Estate Group is affiliated with RE/MAX Crest Realty.
We appreciate all applications; only candidates selected for an interview will be contacted.
Pay: $20.00-$25.00 per hour
Work Location: Hybrid remote in Vancouver, BC V6H 1G3
