PAYROLL SUPERVISOR
City of Brampton
Brampton, ON
Job Description

POSTING NUMBER: 103421

HIRING SALARY RANGE: $89,046.00 - $100,177.00

MAXIMUM OF SALARY RANGE: $111,307.00

AREA OF RESPONSIBILITY:
Reporting to the Manager, Payroll Services, this role is responsible to supervise, formulate and establish set guidelines, policies and procedures for the team of staff that processes payroll for groups of employees, related Boards and associations. This position ensures payments are delivered accurately, on time and within all legislated regulations, creating efficiencies through effective use of technology, communicating with a diverse workforce and all relevant organizational stakeholders and coordination of all aspects of payroll processing, from initial set up to completion of all year-end reporting. This role supervises people and resources to meet day-to-day operational effectiveness and corporate service standards.

OPERATION SUPPORT

Provide daily supervision to payroll professional and clerical staff. Plan and prioritize staff workload to optimize the performance of the team. Schedule and assign work duties.
Ensure staff follow Corporate Policies, Collective Agreement and legislative practices.
Develop and implement training plans, procedures, and initiatives and ensure that staff are kept apprised of changes in applicable legislation
Review and approve work and checks manual work to ensure compliance, quality and accuracy.
Verify and approve complex calculations and reconciliations of payroll and pension outputs.
Implement internal controls to ensure the accuracy of payroll processing and meeting all applicable deadlines.
Oversee the testing of new procedures, calculations and technical upgrades to ensure accuracy.
Ensure controls and audit systems are reviewed and revised as required.
Maintain rate tables.
Check and approve monthly and weekly remittances.
Fill in for other Payroll supervisor or manager as needed.
STAFF SUPERVISION

Assess, monitor performance and discipline as required to meet operational effectiveness.
Supervise staff, prioritize and organize daily work direction to meet operational effectiveness.
Supervise, coach and provide guidance to promote effective employee relations and encourage increased morale, innovation and productivity to meet operational effectiveness.
Interview, recruit and hire staff to meet operational effectiveness.
CUSTOMER SERVICE

Manage effective internal/external client relationships within own area of responsibility.
Coordinates with HR and collaborates with Pension Administrator on the administration of the OMERS Pension Plan.
Continuously aim to enhance efficiency, improve service delivery and lead the team in a customer centric manner aligned with overall corporate goals and strategic vision.
Liaise with staff, community groups, organizations and contractors in a professional manner.
Handle and resolve issues and enquiries to meet corporate service standards. Escalate complex issues to appropriate level.
Build and maintain a relationship with internal and external stakeholders, departments and team members to achieve common goals and objectives.
COMMUNICATION AND REPORTING

Responsible for creating and providing ad hoc and monthly reports to management, other departments and to external stakeholders, i.e. Stats Can, post payroll reporting and analysis.
Effectively work with accounting team to assist in reconciliation of all payroll related accounts. Execute the administration of full cycle year-end activities and reporting (including any monthly reporting as applicable).
Liaise with internal and external auditors for audit testing as required.
Present and convey complex concepts and conditions to stakeholders; develop reports, proposals and make recommendations to management for effective decision-making.
Keep management informed of activities and initiatives; recommend solutions for effective decision-making.
CORPORATE CONTRIBUTION

Stay abreast of market, industry trends and evaluate current programs, processes and practices to recommend solutions that improve business processes, service solutions and best practices.
Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).
BUDGET SUPPORT

Provide input on budget requirement to support anticipated business needs.
Supervise and monitor current budget of expenditures and ensure budget compliance meet necessary sign-offs and approvals.
Use of effective resource and expense management at all times to meet corporate policies and guidelines.

TEAMWORK AND COOPERATION

Provide subject matter expert support and act as Project Lead for payroll related matters (i.e. retroactive adjustments etc.). Use own knowledge and acts as Project lead or participant on special assignments. (i.e. system implementation, process improvement and/or automation etc.)
Work well within diverse groups to achieve common goals and objectives that meet operational effectiveness and corporate service standards.
Demonstrate corporate values at all times.
Participate as a member of cross-functional team.

SELECTION CRITERIA:
Completion of a four-year Bachelor’s degree in either Accounting, Finance, Human Resources or related fields
Minimum 5 years’ supervisory experience in a unionized payroll environment. Municipal experience is an asset.
Experience with in-house payroll or third party system.
Proficiency with PeopleSoft HCM Payroll modules is an asset.
System implementation experience is an asset.
Strong organizational skills and superior report writing skills with attention to detail.
Solid understanding of HR administration.
Demonstrated problem solving skills
Exceptional communication skills, written and verbal, in English.
Practical knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset
Strong Customer Service and People Management skills; Interface with internal and external customers and stakeholders to meet corporate service standards
Strong Presentation skills; Facilitate concepts in a clear and concise manner
Strong Organizational skills; Detail oriented, well organized and able to prioritize complex tasks and meet critical deadlines
Strong Analytical skills for complex problem solving
Computer proficiency in Excel and other Microsoft office/software
Completion of the Canadian Payroll Association Certified Payroll Manager program with a CPM Designation.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

Exciting things are happening at the City of Brampton. Watch our Join Our Team video to hear what our employees say about working here. For insight about Brampton’s future, take a peek at what renowned urban planner Larry Beasley has to say.

**Various tests and/or exams may be administered as part of the selection criteria.

Job status: Permanent

Job Type: Non-Union

Applications must be received by: June 13, 2019

Alternate formats will be provided upon request.

If this opportunity matches your interest and experience, please apply online at: www.brampton.ca/employment quoting reference #103421 by June 13, 2019 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement.

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise the Human Resources Division of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.