Reporting to the Director, School of Business the Assistant provides administrative and office support to the Director of the School of Business.
Duties & Responsibilities:
Providing support to and acting as key contact for the Director of the School of Business: manages the Director’s schedule; coordinates the hiring process for all SACs; coordinates all correspondence between the School and the Dean’s Office; organizes, coordinates, and records meetings; maintains vacation schedules and all leave/absences; assigns office space in consultation with the Director
Prepares the Director’s correspondence: assists in all forms of communication; reviews key performance indicators to assess whether the School develops in alignment with its strategic goals; researches and compiles reports, including complex accreditation documents; conducts statistical data analysis, including advanced inferential statistics; manages all external business inquiries for educational opportunities/partnerships
Developing and implementing marketing strategies: prepares brochures and information pamphlets; participates in promotional events; composes newsletter articles about School events for internal and external publication; updates the School’s website
Budgeting and Accounting: monitors budgets and expenses; reviews budgetary variances and inconsistencies; processes and monitors purchase orders, expense claims, and time sheets; evaluates and prioritizes capital needs
Supports the School Assistant in providing front-desk service; performs receptionist duties; provides information to prospective students; prepares contracts; orders office supplies for faculty and keeps an office inventory
Diploma in Business Administration or Communication or equivalent from a recognized institution
Minimum three (3) years’ related, progressive experience in an office environment with two (2) years’ in a post-secondary institution
Well-developed written, oral, and interpersonal communication skills
Proficiency in Microsoft Office applications: Outlook, Word, Visio, Publisher, Excel, Access, PowerPoint, and OneNote
Proficiency in Banner
Proficiency in FAST
Demonstrated experience in agenda preparation, note-taking, transcription, and follow up for large meetings
Demonstrated experience working with budgets, retrieving and coordinating data, identifying missing information and compiling reports
Demonstrated experience in preparing various forms of marketing material
Ability to manage multiple deadline with a high degree of accuracy and attention to detail
Highly resourceful and organized
Ability to problem solve and self-initiate
Ability to maintain confidentiality
Demonstrated professionalism and ability to remain calm under pressure
Ability to work effectively in a team environment
Knowledge of the School of Business
Knowledge of UFV and the BC post-secondary system
The University of the Fraser Valley has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.
How to apply
Direct resume including evidence of appropriate qualifications, referring to Posting #2020.042 to email@example.com.
The SAC will begin reviewing applications on June 8, 2020, however, the position will remain open until filled.