Administrative Assistant
Black & McDonald
Trenton, ON

Black & McDonald is seeking a full-time Administrator for a 1 year contract at our Trenton office. If you are an independent, enthusiastic, and driven professional searching for an opportunity to build a solid foundation for your career, this position is for you. This position is responsible to assist in maintaining a productive and efficient facility maintenance operation and will report directly to the Facility Manager. Training will be provided.

Duties and responsibilities include but are not limited to the following:

Manage work orders, create and maintain equipment history database, manage inventory and maintenance tracking modules, purchasing module, etc.
Assist in the creation, management, and receipt of Purchase Orders
Receive and validate vendor invoices, assist with accounts receivable
Assist in running and preparation of site reports
Manage on-site routine filing system of subcontract data and maintenance records
Follow established procedures for call on-site routing and message taking
Operate office equipment including computer, facsimile and copy machine
Creation of documentation such as data summaries, operational reports and proposals
Ensure timesheets are completed by employees and entered into the payroll system weekly


Communicates Effectively
Customer Focus
Teamwork and Collaboration
Values and Respects Others


Must be able to attain a Secret clearance with Public Works
Post-secondary education in a related field such as Office Administration or relevant experience
1-3 years’ experience with payroll and/or time keeping
Experience in facility management is considered an asset
Proficiency in the use of Microsoft Office applications (Word, PowerPoint, Excel, Outlook etc.)
Excellent verbal and written communication skills
A team player, committed to working in a quality environment
We welcome and encourage applications from persons with disabilities. Accommodations are available upon request.