PROGRAM ADMINISTRATION SUPPORT CLERK
Ministry of the Solicitor General
Thunder Bay, ON
The Thunder Bay Correctional Centre is seeking a highly motivated individual with excellent information management and administrative skills to join our team as a Program Administration Support Clerk.

The successful candidate will provide a wide range of administrative support with focus on tracking and maintaining information in spreadsheets to a multi-disciplinary management team.

What can I expect to do in this role?

In this role, you will:
  • oversee the flow of information, track documents and maintain accurate records;
  • gather and verify information, and liaise with appropriate contacts to obtain clarification or share information;
  • establish and maintain a filing system;
  • prepare a variety of correspondence including reports, charts, graphs and standing orders;
  • proof read documents for accuracy, grammar and formatting.
How do I qualify?
Information Management Skills
  • You have proven experience to oversee the flow of information and track documents using spreadsheet and database software.
  • You can establish and maintain a filing system in accordance with record management guidelines and standards.
  • You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information.
Analytical, Problem Solving and Organizational Skills
  • You can identify and resolve administrative-related issues.
  • You can verify accuracy and completeness of documents, files and information and correct discrepancies.
  • You can determine workload priorities and manage conflicting deadlines.
Computer Skills
  • You are proficient with computer software programs specifically Excel, as well as electronic mail, work processing and database and presentation software to produce a variety of documents and correspondence, create spreadsheets, coordinate meetings and schedules, manage files and track information.
Administrative Skills
  • You have proven experience working in a multi-disciplinary team environment to provide a wide range of administrative services.
  • You have proven experience working in a large organization or within an institutional setting.
Communication and Interpersonal Skills
  • You can communicate and work effectively within a multi-disciplinary team environment.
  • You have excellent writing skills to prepare written correspondence.
Additional Information:Address:
1 Temporary, duration up to 6 months, 2351 Hwy 61 S , Thunder Bay, North Region, Criminal Record and Judicial Matters Check, Local Police Databases Search, PIP/NICHE/RMS
Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitionsSchedule: 3-7
Category: Administrative and Support Services
Posted on: Wednesday, October 16, 2019

Note:
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
C-CL-140127/19