Closing Date: Jul 03, 2020 2:00 PM EDT
Posted on: Jun 26, 2020
Contract / term
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Start Date: Immediately
End Date: 2021/06/30
Job Description & Requirements
OFFICE AGENT CLASS I
FULL TIME REPLACEMENT - 35 HOURS PER WEEK
BOARD OFFICE- FINANCE
Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.
The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods and procedures are respected. To do so, he or she drafts, prepares, produces, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.
He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, by mail or direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.
He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.
As instructed, the employee carries out administrative operations related to aptitude tests and administers examinations.
The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she carries out research on the Internet; uses electronic mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.
The employee may be required to train new class I office agents as well as to coordinate the work of support staff.
If need be, he or she performs any other related duty
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a
Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have one (1) year of pertinent experience;
Bilingualism is an asset;
Excellent knowledge of Microsoft Office including Word, Excel and PowerPoint an asset;
Excellent communication skills.
Salary: $20.76-$23.22 per hour (based on qualifications and experience).
Start Date: ASAP
End Date: June 30, 2021
Application must include:
Resume (including detailed work history and education background)
A cover letter
APPLICATIONS MUST BE SUBMITTED THROUGH APPLYTOEDUCATION
by 2:00 p.m., July 3, 2020
Only those candidates chosen for interviews will be contacted.
The Western Québec School Board applies an Equal Access Program and encourages Women, Aboriginal peoples, members of Visible and Ethnic minorities and persons with Handicap to apply.