Successful completion of post-secondary education in business, office administration or a related field or equivalent training and experience.
Minimum of 6 months of progressive office administration and clerical experience.
Working knowledge of Microsoft Office applications, Peoplesoft, Laserfiche and Simple Books.
Problem solving abilities in order to prioritize a multitude of tasks from various members of the unit and deal with incoming inquiries from YRP members, Auxiliary and Volunteer members, other agencies, and members of the public.
Communication and interpersonal skills to interact with YRP members, other police services and outside agencies, schools, auxiliary unit members, and members of the public in order to take messages, refer to the appropriate party or explain and exchange information and answer straightforward inquiries.
Organizational and planning skills and ability to complete a multitude of tasks simultaneously.
Customer service skills and ability to deal with calls of a sensitive nature.
Quick response and judgement skills.
The duties for this position may involve, but are not limited to:
Receive and disseminate letter file requests and follow up to ensure that files are completed and closed.
File, sort, scan and organize electronic and physical files.
Word process, photocopy and disseminate memos, letters and reports.
Sort and disseminate incoming mail and record responses.
Maintain office supplies and equipment by taking inventory, ordering and receiving supplies and organizing and maintaining supply room; maintain service and supplies for office equipment (faxes, printers, etc.)
Schedule meetings, and meeting rooms for unit members.
Respond to internal inquiries and requests for information, take messages and direct calls.
Take minutes at meetings as required.
Maintain correspondence, information and confidential personnel files against retention schedule.
Update and track unit logs and auxiliary statistics. Prepare statistical reports as required.
Track notebooks and input into inventory system.
Conduct queries on systems.
Submit internal applications and forms on behalf of unit members.
Track and process monthly credit card expenses for all major credit cards issued to Unit members.
Provide administrative coordination for special events.
Coordination of equipment for Auxiliary unit members between Stores, Training and the unit.
Please submit your resume online at yrp.ca. We thank all applicants for their interest in this opportunity; however only those selected will be contacted. Internal applicants will be given priority consideration in accordance with York Regional Police’s Civilian Working Agreement.
York Regional Police is committed to our Corporate Values. All York Regional Police employment policies and procedures are intended to be non-discriminatory and barrier-free in accordance with the principles and spirit of the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted in regards to this competition, please advise the Human Resources Representative of accommodation measures you may require during our selection process.
Application Deadline: June 2, 2020
York Regional Police is committed to enhancing the quality of service we provide by not only meeting standards and community expectations, but exceeding them. We promote and instill a work environment where all staff members lead by example, are committed to responsible decision making, and are accountable.
VISION-INSPIRED MISSION-FOCUSED VALUES-DRIVEN