Job Description
Reporting to the Vice President, Finance, and supporting the Residential and Commercial Property Accountants, the Junior Property Accountant is responsible for assisting with day-to-day accounting and administrative activities across residential and commercial property portfolios. The role supports accounts payable, invoice processing, tenant billing administration, cheque preparation, record maintenance, and monthly reporting activities while ensuring accurate and timely processing of financial information within Yardi and related property management systems.
The position works closely with Finance, Property Management, vendors, and tenants to support efficient portfolio operations and standardized accounting processes.
Duties and Responsibilities
Operational and Accounting Responsibilities
Support accounts payable and invoice processing
- Receive, review, and process vendor invoices for residential and commercial properties
- Code invoices to appropriate properties and general ledger accounts within Yardi
- Match invoices to approvals, contracts, and supporting documentation
- Maintain organized invoice records and supporting documentation
- Follow up with vendors and internal teams regarding invoice discrepancies or missing approvals
- Assist with monitoring accounts payable aging and outstanding balances
Support payment processing and cash administration
- Prepare cheque runs and electronic payment batches for vendor payments
- Coordinate cheque printing, distribution, and mailing activities
- Assist with tracking payment status and vendor account reconciliations
- Support bank reconciliations and the investigation of reconciling items
- Maintain accurate payment records and supporting schedules
Support tenant accounting and property administration
- Assist with tenant billings, rent adjustments, and recoveries
- Update tenant, lease, and unit information within Yardi and related systems
- Support maintenance of rent rolls and occupancy schedules
- Assist with monitoring tenant receivables and arrears reporting
- Respond to basic tenant and vendor accounting inquiries
Support monthly close and reporting activities
- Assist with the preparation of monthly financial reporting packages and supporting schedules
- Maintain organized accounting files and documentation for audit and reporting purposes
- Support the preparation of variance analysis and operational reporting schedules
- Assist Residential and Commercial Property Accountants with data collection and reconciliations
- Ensure reporting timelines and internal control procedures are followed
Support systems and process improvement initiatives
- Utilize Yardi and related property management systems for accounting and reporting activities
- Assist with maintaining standardized templates and reporting processes
- Support implementation of process improvements and automation initiatives
- Coordinate with Finance and Operations teams regarding data accuracy and system updates
- Assist with testing and implementation of new workflows or system enhancements
This post is for a vacant position.
Pay: $55,000.00-$65,000.00 per year
Work Location: In person
