The Division of Advancement's mission is to inspire and cultivate meaningful engagement and philanthropic support to advance York University's excellence in education, research and community service.In support of this mission and under the direction of the Associate Director, Alumni, the Planner, Alumni Events is responsible for the development, coordination and implementation of a portfolio of annual and ad hoc alumni events. This position engages the growing communities of alumni, donors, students and staff to foster and facilitate engagement and support, financially and otherwise, for the University
An undergraduate degree in Theatre, Business, Communications, Humanities, Marketing, Social Sciences or Visual Art. Equivalent education and experience include college diploma in Event Management, Public Relations or Hospitality plus 1-year practical related experience or four (4) years recent, practical related experience in addition to the minimum years of work experience required.
Two (2) years' experience in the planning, coordination and implementation of events are essential. Demonstrated competencies of event management. Experience in a university an asset. Knowledge of current and future trends related to events, university policies and protocols and of fundraising professional standards and ethics.
Demonstrated skills including:- Strong oral and written communication skills- Excellent organization and project management abilities to coordinate, plan and schedule multiple complex projects and budgets at the same time- Superior attention to details- Budgeting skills- Initiative and creativity- Strong event coordination skills- Tact, discretion and courtesy essential, even in times of challenging and conflicting demands- Working effectively under pressure of high volume and meeting daily deadlines- Exercising good judgment- Balancing the competing demands of day-to-day work and frequent interruptionsDemonstrated computer skills including:- Intermediate Word processing (MS Word)- Intermediate Spreadsheets (MS Excel)- Intermediate Presentation software (MS PowerPoint)- Basic / Introductory Databases (MS Access)- Knowledge of event-management software- Zoom Webinar software- Anthology software- CRM database
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.Hours of work: 8:30 to 4:30.
In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal - YU Hire.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the 'Posted Date' on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the 'Posting Intent' on the job posting.
If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the 'Posted Date' will be given preference.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.