Discover your Calling!
At Rosewood, Relationship Hospitality. It’s in our genes - a natural desire to deliver meaningful and heartfelt experiences. “It’s a calling”. At Rosewood Hotel Group we work instinctively and from the heart to master and elevate our craft. Together, we push the boundaries to impart magic into every day. We care for people, and make it our purpose to build long-lasting, genuine relationships.
Here, we do what we were born to do.
Rosewood Hotel Georgia is looking for an Executive Assistant.
Working in the fast-paced, dynamic environment of Rosewood Hotel Georgia Executive Office, the Executive Assistant provides a wide range of administrative support to the Managing Director. This position requires a professional, experienced, and efficient individual who is highly organized, flexible, self-disciplined worker with no or limited supervision. The position requires, when needed, additional working hours to support MD’s calendar of activities. Above all, a positive “can-do” attitude that exemplifies Rosewood’s Relationship Hospitality.
Provide administrative and organizational support to the Managing Director in coordinating and scheduling meetings and appointments.
Provide the first point of contact for the Managing Director and/or the Executive Committee, receive, route and re-direct calls/mail/emails/correspondence as required.
Follow-up on action items; prioritize, respond to and/or redirect enquiries and materials as required.
Adhere to Rosewood standards and SOPs.
Exercise critical thinking, sound judgement and discretion.
Handle sensitive and confidential information.
Communicate effectively with internal departments and external stakeholders, including verbal and written communication.
Draft, produce and format correspondence, reports and presentations.
Schedule meetings, webinars, and conference calls. Arrange for technical requirements, and other set up as needed.
Support Managing Director in organizing, creating and distributing meeting invitations, agenda and minutes and materials.
Maintain accuracy of all relevant lists, including contacts, distribution, and other material such as organizational charts and Rosewood global calendar.
Provide support to other members of the leadership team if and when required.
Assist management on Press Releases, forwarding and responding to requests as appropriate.
Create and maintain filing systems. Archive files and maintain up-to-date records of archived material. Arrange for retrieval from storage, as necessary.
Coordinate and process purchase orders, office supplies, expense claims, travel requests, invoices, etc..
Coordinate business related travel. Prepare itineraries, secure airline reservations, hotel, etc.
Provide assistance in special projects as required, including conference and event planning.
Organize team and special events as required.
Other duties as required.
Minimum three years of senior administrative experience in a similar role.
Bachelor’s Degree or an equivalent combination and progressive work-related experience.
Advance and polished communication skills both verbal and written professional communications.
Professional presentation at all time.
Proven organizational and prioritization skills, with ability to multi-task yet maintaining attention to details.
Ability to work independently on multiple deadlines under pressure.
Demonstrated sound judgement and diplomacy in handling confidential information, dealing sensitive unexpected issues and situations,
Proficient in Microsoft Office suite.
Alignment to Rosewood Values.
Ability to work occasional long hours, weekends when required.
PHYSICAL REQUIREMENTS - able to lift, handle, and transport materials that are over 20lbs; required to sit, stand and walk during working hours
Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.
Competitive Salary & Benefits
We encourage personal and professional growth. Continue the Rosewood Journey through global talent development opportunities.
About Rosewood Hotel Georgia
Following its debut in the Roaring '20s, the legendary Hotel Georgia came to be known as Vancouver's most historic and elegant retreat. When it first welcomed guests in 1927, the hotel brought unheard of luxuries to the young city of Vancouver and Canada's West Coast. And it wasn't just the local society set that made the hotel the heart of Vancouver; Louis Armstrong, Ginger Rogers, Frank Sinatra, Laurence Olivier, the Rolling Stones and the Prince of Wales all added to the mystique of this irreplaceable piece of history.
Now unveiled as Rosewood Hotel Georgia, the fully restored Georgian Revival property has returned to its former grandeur with additional elegance afforded by extensive amenities and the impeccable service of Rosewood Hotels & Resorts. From the painstaking restoration of Old-World craftsmanship to the addition of the most luxurious furnishings and latest technology, Rosewood Hotel Georgia offers an unmatched combination of legacy and luxury - a return to the golden age of hotel travel.
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