POA Court Support Clerk (2) (Bilingual - English/French) EX19-700
City of Greater Sudbury
Greater Sudbury, ON
Employment Opportunity Notice: EX19-700

Reporting Location: 199 Larch Street

Permanent Positions

70 Hours Bi-Weekly

Start Date to Follow Selection Process

The Regulated Services Section, Legal and Clerk’s Services Division, Corporate Services Department, of the City of Greater Sudbury, requires two (2) POA Court Support Clerks (Bilingual – English/French). The successful candidates must possess the qualifications and perform the duties, as set out below. The current range of pay for this position is $25.17 to $29.21 per hour.

Under the supervision of the Manager of Regulated Services/Deputy City Clerk.

Process and balance payments for fines received at the counter or by mail as well as other sources of revenue (e.g. transcripts and photocopies).
Provide general information and assistance to the public, and law enforcement agencies with respect to Provincial Offences (e.g. court times, dates, fines, status of charges, completion of POA forms, etc.).
Calculate amounts payable for disbursement of witness payments according to schedule of fees and expenses.
Assist in collection of outstanding accounts receivable; prepare daily reconciliation.
Enter ticket and other data into Integrated Court Offences Network (ICON) System and Command Centre.
Assist citizens with alternate payment arrangements.
Provide clerical services to ensure parking ticket revenues are processed in a timely fashion.
Exchange information with all those involved in the court process including judiciary, prosecutors, lawyers and agents, enforcement and government agencies, citizens.
Receive and process legal documents (e.g. Applications, Informations, Appeals, Notices of Motions, Extension).
Respond to written inquiries (e.g. request for copies of informations/tickets, court orders, etc.) ensuring compliance with the Municipal Freedom of Information Act requirements.
Maintain data base of court dispositions of Part I, II (tickets) and III Informations on ICON (Integrated Court Offences Network).
Process trial requests and schedule trials for Offence Notices and Notices of Appeal; notify defendant, enforcement agency and prosecutor of particulars of trial or appeal hearing; maintain associated records.
Prepare various dockets (e.g. Court, Fail to Respond).
Collect and organize files for court and prepare the courtroom for court sitting.
Record and maintain the court record in electronic format and complete the supporting documents and records.
Relieve as Court Clerk Monitor as directed.
Maintain various files, manuals and procedure binders related to the Provincial Offences Act.
Maintain an adequate level of office supplies, including POA forms, tickets and process special orders.
Act as Commissioner for taking Affidavit for the City of Greater Sudbury.
Co-ordinate resources required for court cases (e.g. interpreters, video and/or court monitoring equipment, etc.); co-ordinate court exhibits on a daily basis, maintaining control and security of same.
Review and sign orders and documentation relating to proceedings, under statutory signing authority. Ensure court decisions are accurately and fully incorporated in orders, pursuant to the Justice of the Peace/Judge’s endorsement.
Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
Perform other related duties as required.

Successful completion of Secondary School (Grade XII) Education.
Over one (1) year up to and including two and one-half (2½) years of related law office or legal experience.
Working knowledge of the Provincial Offences Act.
Knowledge of legislation and court processes and procedures including court protocol and etiquette.
Familiarity with procedures related to court administration.
Satisfactory key-boarding/data entry skills (60 words per minute).
Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g. file maintenance, word processing, computerized spreadsheet applications, information input and retrieval on electronic database systems, including Integrated Court Offences Network (ICON)).
Ability to travel to area Provincial Offences courts to perform duties as courtroom clerk as required.
Excellent use of English; verbally and in writing.
French verbal skills and a good working knowledge of written French is required.
Satisfactory health, attendance and former employment history.
Physical capability to operate a vehicle safely, possession of a valid driver’s licence and have an acceptable driving record considered an asset.

How to Apply:
Qualified candidates should submit their résumé in confidence by Thursday, September 26, 2019 at 4:30 PM to: Citizen Service Centre, The City of Greater Sudbury, PO Box 5000, Station A, 200 Brady Street, Sudbury, Ontario, P3A 5P3, Facsimile number: 705-673-7219 or by e-mail to: hrjobs@greatersudbury.ca Any application received after this deadline will not be considered. Please reference the Employment Opportunity number (EX19-700) on your resume.

For further instructions on how to apply to this position, please visit our How to Apply section.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and welcomes submissions from all qualified applicants.

Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Hiring Manager.