At Ecosystem, you won’t work on standard projects with off the shelf solutions. You’ll contribute to complex mandates where multiple stakeholders, priorities, and information streams need to be coordinated effectively.
In this context, you will play a key role in supporting the flow of the project; helping structure information, maintain alignment across stakeholders, and ensure that key actions are followed through. You take initiative, anticipate needs, and contribute to keeping the project progressing smoothly from one phase to the next.
More specifically, you will:
- Coordinate schedules (MS Project), meetings, and project documentation in collaboration with the Project Team to support design and construction activities.
- Support tender and contract processes, including preparing and issuing RFPs, collecting bids, and consolidating information for analysis.
- Organize and participate in project meetings; ensure key information, decisions, and action items are clearly documented and shared.
- Monitor project progress by preparing status reports and ensuring timely communication of updates and key developments.
Budget Monitoring and Updates:
- Create and manage COs and RFIs.
- Demonstrate accountability and maintain cost control view of the project (budget, forecast cashflow).
Quality Control and Compliance:
- Bring structure to large volumes of information, extract what matters, ensure project documentation is complete and up to date.
- Ensure compliance with Occupational Health & Safety requirements for construction projects.
- Act as a central communication hub, facilitating collaboration among team members, managing project records, and upholding document quality and maintaining momentum.
- Assist colleagues in using project tools, processes, and systems.
