Sage Parts is the world’s largest supplier of GSE and airport-related replacement parts with operations in The United States, Canada, Chile, France, Hong Kong, Macau, The Netherlands, Peru, Singapore, South Africa, and The United Kingdom.
Sage Parts supplies replacement parts and accessories for all types and brands of GSE including aircraft cargo loaders, deicers, pushback tractors, baggage tractors, ground power units, pre-conditioned air units, air start units, lavatory/water vehicles, transporters and dollies. Sage provides supply chain management, on site supply services, single source supply and other cost reduction programs to the international aviation marketplace.
We are immediately seeking an Branch Administrator at our Montreal Trudeau International Airport location.
Below is a detailed list which includes, but is not limited to, the Branch Administrator's basic job requirements and essential duties, responsibilities, and expectations.
Duties & Responsibilities
- Answer Phones: Answer calls and facilitate messages to appropriate parties. Utilize Sage Parts Guidelines for Customer Service for all customer and vendor contacts. (See below)
- Office Equipment and Supplies: Responsible for dealing with equipment problems and ordering supplies.
- Mail: Responsible for handling all site mail, both incoming and outgoing.
- Payables: Each administrative assistant matches packing slips to invoices and verifies billing is correct. All freight charges must be reviewed and billed to the customer where necessary.
- Filing: Make sure all paperwork is handled and filed properly. Procedures are in place so all filing is located in an accessible arrangement.
- Personnel Information: Assist the Branch Manager with record keeping, payroll, vacation scheduling, and documentation for newly hired employees.
- Procedures: Help facilitate procedure updates and communicate company information to employees.
- Inventory: Assist in Inventory Management daily and on a year-end basis. Administrators must review reporting information and data. They are primarily responsible for printing all reports needed before, during, and after inventory.
- Expedite Purchase Orders: Call vendors and inquiring on status of inbound orders.
- Assist retail customers with parts identification
Job Requirements:
- Basic computer skills including the ability to learn basic software applications
- Must be able to communicate fluently in English and French languages. Any additional languages are beneficial and would be considered an asset.
- Strong attention to detail and accuracy
Expectations:
- Maintain clean, professional appearance at all times.
- Reliable and maintains excellent attendance and punctuality
- Able to work effectively in a team environment as well as independently
- Able to self-motivate in a fast pace, multi-tasking environment
- Follow Standard Operating Procedures (SOP’s)
- Complete all duties assigned by Supervisor and/or Manager
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
COVID-19 considerations:
All employees are required to be fully vaccinated.
Education:
- Secondary School (preferred)
Experience:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)