Executive Assistant
CIMA Plus
Montréal, QC
Executive Assistant – Temporary Mandate

Mission

As a full-time bilingual Executive Assistant, the incumbent will be responsible for a variety of administrative areas and will assist the Senior Vice-President of the Industry sector, along with other members of the Department. The selected candidate will also be in charge of managing documents, quality control and correspondence.

Responsibilities

Manage the schedule and expense account for the Senior Vice-President of Industry
Plan and organize meetings and make reservations, as required
Prepare and revise correspondence and other types of documents using the appropriate format
Provide support for the production, revision and formatting of presentations, reports, offers of services and other texts in French and English, as required
Reserve conference rooms and provide administrative support for departmental colleagues (business cards, travel, events, etc.)
Prepare for the arrival of new employees (office furniture, correspondence with other departments: IT, HR, Accounting, etc.)
Receive and distribute incoming mail and organize outgoing mail for the Department
Establish and maintain effective working relationships with colleagues and the various clients

Profile

Bachelor degree, DCS or ACS in Administration, Communications, Office Automation Technology or a related field
Minimum of 2 years of experience in administration
Exceptional written and verbal communication skills in French and English
Acute sense of elegance in communications, extreme focus on quality and attention to detail
Mastery of MS Office suite (Word, Excel, Outlook, PowerPoint and Visio) and Adobe Pro
Proven professionalism and sense of discretion
Willingness to take initiative and ability to exercise good judgement
Proven respect for established procedures and methods

Benefits

Flexible schedules
Sick leave and personal leave
Adapted computer tools
Wellness program
Social and environmental initiatives
Continuous training program
Career planning

Why join CIMA+?

The key to our delivery of quality services is being able to attract and maintain satisfied and engaged people. At CIMA+, employees are given the flexibility required to ensure a balanced life and fulfilling work experience in a motivating work environment. Our staff enjoy the diversity of projects and the extensive autonomy given to interact directly with clients. Such proximity is possible because of our flat corporate structure, and it translates into relationships of trust, and effective communications between team members and clients.

At CIMA+ we are committed to creating opportunities for all our employees so that they may develop, progress, and contribute to the business regardless of differences. We fully respect the principles of employment equity and encourage women, visible minorities, indigenous people, and persons with disabilities to apply. Accommodations are available upon request to facilitate participation in the recruitment process.