Skills

Windows
Administrative experience
Computer skills
Communication skills
Time management

Benefits

Casual dress
Extended health care
Wellness program
Disability insurance
Dental care

Family & Children’s Services of St. Thomas & Elgin is committed to becoming allies with First Nations, Inuit and Métis communities; those of African-Canadian/Black heritage; other racially marginalized and LGBTQ2S+ persons, through our Truth and Reconciliation commitments, our ongoing ‘Diversity, Equity and Inclusivity’ work and antiracism/anti-oppression education.

Our Mission

We protect children and youth from abuse and neglect by ensuring their safety in a permanent and nurturing environment in partnership with families and the community.

LEGAL ASSISTANT

SCOPE OF JOB:

This position provides administrative support to the agency In-house Legal Counsel and Child Protection Workers involved in Child Protection proceedings. There may also be some additional general office duties. This position is within the Bargaining Unit.

QUALIFICATIONS:

Applicants must have:

· Legal Assistant diploma or equivalent; or minimum two years of experience in a Legal Office Administration role;

· Demonstrated ability to be highly organized and have excellent time management skills;

· Excellent communication and interpersonal skills;

· Ability to perform effectively in a fast-paced work environment within established timelines;

· Demonstrated proficiency in computer skills (including Microsoft Windows and Office Suite) in a digitized environment;

· Sensitivity to and awareness of issues facing First Nations, Inuit and Métis (FNIM) people;

· Demonstrated knowledge of Anti-Oppressive Practice; and

· Possess a valid G driver’s licence and use of a personal vehicle.

DUTIES:

· Assemble the Cumulative Record and maintain the Court File;

· Maintain agency legal file;

· Draft Orders and provide draft Orders to counsel for approval and issue orders once approved;

· Mail copies of final Orders to parties and counsel as appropriate;

· Draft correspondence and Affidavits of Service when required;

· Issue Applications, Status Review Applications and Openness Applications and prepare materials for service;

· Maintain Tickle System for Status Review dates;

· Maintain the court database;

· Draft motions/affidavits as required;

· Arrange meetings with outside counsel and employees;

· Scan and upload all legal documents and correspondence;

· Field inquires on disclosure requests, prepare disclosure;

· Process documents for tribunal hearings;

· Respond to motions for disclosure requests on domestic matters;

· Trial preparation, briefs, summons, and correspond with witnesses around attendance at court;

· Preparation of Summary Judgment Motion materials, factums and briefs;

· Data Base for legal statistics;

· Draft Consents and Statements of Agreed Facts;

· File storage, including tracking files stored off site and ordering files as needed;

· Scheduling court dates and times with court office;

· Order office supplies and maintain printers and photocopier;

· Participate in agency staff meetings, team meetings, regular supervision, and agency and professional training; and

· Other duties as assigned.

HEALTH AND SAFETY:

Responsibility to work safely:

· Familiarize and work in compliance with Health and Safety policies, procedures and training for safety and protection as required by the Agency and by law OHSA s.28(1)(a);

· Share in the responsibility for promoting safe work practices at all times;

· Take action, where possible, to remedy actual known or identified safety hazards;

· Notify management of the existence known potential or actual safety hazards OHSA s. 28(1)(c)(d);

· Use protection equipment and protective devices as required OHSA s. 28(1)(b); and

· Report all workplace injuries/illnesses and incidents (including incidents of workplace violence and harassment).

WORK CONDITIONS:

· Organization and Office setting;

· Moderate degree of employee contact and legal counsel interactions;

· Multiple competing priorities with moderate levels of interruption;

· Moderate levels of mental concentration;

· Minor levels of disagreeable working conditions experienced on an occasional basis;

· Sitting, standing, walking and climbing stairs;

· Pushing, pulling and occasionally lifting medium weight items such as file boxes;

· Travel in community and to court will be required;

· Fine manual dexterity required to use digital devices and related tools; and

· Ability to work flexible working hours, outside of regular business hours and overtime as required.

REPORTS TO: Manager, Legal

SALARY: $46,234 to $56,702 (as per union salary grid Apr 2023)

DEADLINE TO SUBMIT RESUME: August 9th, 2023

Qualified applicants should submit their resumes to:

Family & Children’s Services of St. Thomas and Elgin

Attention: Shelley Wright

E-mail: [email protected]

“Family and Children’s Services of St. Thomas and Elgin is committed to a barrier-free, respectful, accessible and inclusive work environment. We will endeavor to remove any barrier to the hiring process to accommodate those applicants with disabilities.

Please inform Human Resources in advance should accommodation be required at any point in the recruitment and selection process.”

Thank you for your interest in our organization.

Only those candidates selected for interviews will be contacted.

Job Types: Permanent, Full-time

Salary: $46,234.00-$56,702.00 per year

Benefits:

Casual dress
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Wellness program

Schedule:

Day shift
Monday to Friday

Work Location: In person

Application deadline: 2023-10-06
Expected start date: 2023-12-01

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