Classification & Regular Hours
Hours per Week:
Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.
We strive to provide the Best Student Experience to prospective students and applicants from the initial point of interest in Western, through information gathering, application, admission, confirmation and registration and to support a safe and effective work environment in Undergraduate Recruitment and Admissions.
The Admissions Structure Officer is responsible for the accurate receipt, manipulation and maintenance of all data emanating from the Ontario Universities’ Application Centre (OUAC), and the efficient operation of systems and processes relating to the recruitment, admission and adjudication of undergraduate applicants to Western and the Affiliated University Colleges. The incumbent ensures quality of services, and completion of short and long-term objectives in order to meet both the University’s domestic and international enrolment targets and enhance the student experience.
The incumbent works collaboratively with the Office of the Registrar Structure Group, Functional Analyst – Admissions, RITS Team, and the Western Information Systems Group (WISG) to ensure that appropriate controls are in place to manage risks in the various systems that Admissions utilizes including PeopleSoft and Laserfiche. The incumbent plays a key role within Undergraduate Recruitment and Admissions (URA), and with other OOR units to ensure efficiency, accuracy and continuity of operations, and to coach and train staff. The incumbent is a key consultant for faculties and units within the university who utilize applicant data.
- Undergraduate degree preferably in Computer Science, Business, or other quantitative discipline with a strong systems orientation
Knowledge, Skills & Abilities:
- 3 years’ progressive experience working in PeopleSoft HE
- 2 years’ experience working in Undergraduate Admissions
- Knowledge of enterprise applications, scanning technology systems and workflow processes is preferred
- 2 years’ experience in a postsecondary environment with complex systems and high volumes of data is preferred
- Exceptional organizational skills with strong attention to detail
- Resourcefulness with a strong sense of accountability and initiative
- Demonstrated excellent oral and written communication skills to effectively interact with technical and non-technical users
- High degree of professionalism and diplomacy with outstanding ability to work effectively and efficiently with internal and external clients
- Judgment, analytical and problem solving skills with a consultative and collaborative approach to addressing issues and opportunities
- Demonstrated ability to successfully manage multiple competing priorities, set both long and short term goals, and to adapt quickly to emerging priorities
- Ability to maintain a high level of individual and team performance
- Ability and willingness to stay abreast of technological developments
- Ability to work well under pressure with large amounts of data and potential
technical problems in order to meet critical operational deadlines
- Demonstrated data management and database reporting skills preferably with
PeopleSoft Higher Education or similar database systems
- Advanced skills in Microsoft Excel; Intermediate skills in Microsoft Word; Query and Cognos
- Familiarity with FIPPA regulations and working knowledge of secure data transfer protocols
- Capacity to learn Western’s Senate Policies pertaining to Admissions
- General knowledge of the Canadian secondary and post-secondary educational systems
- Ability to learn Ontario Ministry of Education and Ontario Ministry of Education and Ministry of Colleges and Universities (MCU) policies and guidelines as they pertain to admissions and transfer credit
Western Values Diversity
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources at email@example.com or phone 519-661-2194.
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.