The Administrative Assistant, Health Practice Conditions Monitoring (HPCM) works within a collaborative team environment providing administrative support to ensure that the monitoring of physicians fit for practice is accurate and timely. Primary work duties will include preparing correspondence, scheduling meetings, and assisting in the general administrative duties of the department. The Administrative Assistant will track and monitor workflow, perform follow-up on files, and maintain the database to support the processes within the program in a timely fashion.
KEY RESPONSIBILITIES
Provide administrative support for HPCM:
- Provide support to the Program Manager including (but not limited to) working directly with the Monitor and SMA on specified files to prepare documents needed prior to meetings, and review and upload correspondence to Quest and any applicable folders.
- Draft and prepare correspondence as required and proofread to ensure accuracy in spelling and grammar.
- Create and update information in applicable databases and ensure complete data entry. Review data for accuracy and ensure data integrity.
- Monitor correspondence and meetings assigned; maintain follow-up system to ensure that proper tracking occurs.
- Schedule appointments as required.
- Request information from various external sources including Independent Medical Examiners and Monitoring service providers.
- Provide backup and coverage for the program as required.
- Ensure communication templates such as letters, forms, agreements and reports are up to date.
- Assist in the drafting of procedure manual and policies as needed.
- Perform other administrative duties as required; filing, photocopying, etc.
- Project work as assigned.
QUALIFICATIONS
Education:
- Advanced technical knowledge of a specific function or discipline (specialist), or general business knowledge of multiple functions or business processes (generalist) typically obtained through a 2-3 year post-secondary diploma, or equivalent
Experience:
- Requirement for 3 to 5 years of related experience.
Skills:
- Proficient with Office 365.
- Strong verbal and written communications skills. Strong organizational and customer service skills.
- Able to multi-task and organize competing priorities
SALARY
The salary for this position is $58,494 annually and includes a comprehensive benefit package and pension plan.
Along with your resume, please submit a cover letter outlining why you are the right candidate for this position by telling us how your relevant work experience has prepared you to undertake this role. Submissions without a cover letter will not be considered.
During the 90-day probationary period, the successful candidate will be required to work from CPSA's downtown Edmonton Office. At the conclusion of a successful probationary period, a hybrid work arrangement may be considered.
Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.
We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.
By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident status, or valid work permit.
CPSA has suspended its mandatory employee COVID-19 vaccination policy at this time. Should it be deemed necessary to be reinstated, all employees would be required to provide proof of vaccination. By applying to this position, you acknowledge your awareness of CPSA's suspended policy.
CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.
CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada.
