Job Overview
We are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team. This role involves managing financial records, providing administrative support, and ensuring smooth office operations. This is a hands-on role that blends bookkeeping with front-office administration — ideal for someone who takes pride in accuracy, enjoys working in a polished environment, and understands the importance of patient confidentiality. The ideal candidate will possess strong computer skills, experience with bookkeeping software like QuickBooks, and excellent customer service abilities. This position offers an opportunity to work in a professional environment where organizational skills and attention to detail are highly valued.
Responsibilities
Bookkeeping & Financial Administration
- Day-to-day bookkeeping using QuickBooks Online
- Record and reconcile patient payments, deposits, and refunds
- Carry out revenue billings for the patients in the patient management system
- Carry out a bank deposit run on a weekly basis
- Track and manage petty cash
- Process accounts payable — supplier and vendor invoices
- Processing of bi-weekly payroll and handling queries relating to payroll, ROEs, vacation, etc.
- Perform monthly bank and credit card reconciliations
- Assisting the Controller with month-end & year-end close and other ad hoc reporting
Administrative Support
- Assist the Practice Manager and Director of Operations with administrative tasks around the clinic
- Manage office supplies and track clinic inventory
- Assist with matters related to IT support and facility management & maintenance
- Assist the Controller with matters relating to property tax & insurance
- Support the clinic team with day-to-day administrative tasks
- Support the clinic team in procurement and vendor management
- Assist with special projects as requested by clinic leadership
Qualifications
- 3+ years of bookkeeping or accounting support experience
- Proven experience with Office applications including Microsoft Office and Google Workspace
- Strong proficiency in QuickBooks and general bookkeeping practices & principles
- Previous clerical or administrative experience, preferably in a medical or dental office setting
- Excellent data entry skills with high accuracy and typing speed
- Strong organizational skills with the ability to multitask effectively
- Exceptional customer service skills with professional phone etiquette
- Experience with filing systems and front desk responsibilities
- Ability to handle multi-line phone systems efficiently
- Attention to detail for proofreading documents and maintaining accurate records
- Knowledge of medical or dental office procedures is a plus but not required
- Demonstrated ability to work independently and as part of a team
- Experience in a medical, dental, cosmetic, or wellness clinic environment
Pay: $22.00-$30.00 per hour
Application question(s):
- Have you worked in QuickBooks Online for more than 3 years
Experience:
- Bookkeeping: 3 years (required)
- Administrative: 3 years (required)
Work Location: In person
