Purpose:
Reporting to both the Chief of Government and Community Relations & Protocol (CGCRP) and the Chief of Staff (COS), the Administrative Coordinator (AC) role works independently to perform a wide range of confidential administrative and clerical support duties. The role requires effective communication and interpersonal skills and the ability to provide information and services to a wide range of contacts. As well, the role requires knowledge of the University and departmental policies and procedures.
Education:
Bachelor's degree in a relevant discipline.
Experience:
2 years' related experience in a university, non-profit or government environment.
Skills:
Ability to work calmly and effectively under pressure of high volume of work and constantly changing priorities.
Ability to work simultaneously on projects and work independently and cooperatively as part of a small team.
Ability to establish and maintain good working relationships with all parts of the University, government, and corporate offices at a senior level.
Effective communications and customer service skills to communicate with internal and external constituents. Able to deal courteously and effectively with others.
Effective interpersonal skills.
Effective organizational skills and attention to detail.
Able to exercise good judgment and initiative in providing advice and appropriately directing/resolving problems.
Ability to maintain confidentiality and handle highly sensitive issues with discretion, diplomacy, and tact.
Additional Notes:
Note: Position requires verification of degree(s)/credential(s).
Open office environment in a secured area accessible by keycard.Dress code appropriate to a senior Executive office is required.
There is a vacation restriction during Spring and Fall convocation.
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
York is committed to ensuring the way we work serves our diverse community and advances our commitment to Living Well Together, one of the Six Priorities for Action in the University Academic Plan. As part of this commitment the University has implemented a Hybrid Work Policy.
The selected incumbent for this role is eligible for a hybrid work arrangement which will be confirmed based on operational requirements.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.
