Nicholson Cates is a leading distributor of quality building materials, serving customers across North America. We are looking for a highly organized and detail-oriented Administrative Coordinator to join our Administration team in our Burlington head office, Monday through Friday, during standard business hours.
This role is ideal for someone who thrives on accuracy and values being part of a collaborative and supportive team. The ideal candidate will be responsible for overseeing daily administrative functions.
Key Responsibilities
- Process customer invoices, credits, and returns.
- Process vendor invoices for payment approval and invoicing.
- Maintain organized electronic files.
- Support logistics operations by processing shipping, receiving, transportation, and inventory documentation.
- Provide cross-functional administrative support across multiple divisions, including backup coverage for key administrative roles and front reception.
- Assist with customs and cross-border shipment documentation as required.
- Collaborate with sales, purchasing, warehouse, and finance teams to ensure efficient daily operations.
- Maintain a high level of accuracy while managing multiple priorities in a fast-paced environment.
Qualifications
- 2+ years of experience in an administrative, accounting, logistics, or office administrative role.
- Post-secondary education in Business Administration, Accounting, Supply Chain, or a related field is considered an asset.
- Strong understanding of invoicing, reconciliations, and general accounting procedures.
- Experience supporting logistics, transportation, shipping, or inventory processes is an asset.
- Excellent organizational and time management skills with exceptional attention to detail.
- Strong computer skills, including Microsoft Office (Excel, Outlook, Word).
- Experience with ERP or accounting software is considered an asset.
- Excellent communication and interpersonal skills.
- Ability to prioritize multiple tasks and work independently while contributing to a collaborative team.
Why join Nicholson Cates?
- Competitive compensation.
- Comprehensive benefits package.
- Company RRSP matching program.
- Paid vacation and personal days.
- Opportunities for professional growth and cross-training.
- Supportive team environment with a strong focus on collaboration.
- Stable, growing Canadian company with over 100 years of industry experience.
If you are an organized professional who enjoys variety in your day and takes pride in accuracy, teamwork, and customer service, we'd love to hear from you.
Nicholson Cates is committed to creating a diverse environment and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment.
Upon request, we will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process. Should you require an accommodation, please contact us at [email protected] and we will work with you to meet your accessibility needs.
Job Types: Full-time, Permanent
Pay: $55,000.00-$60,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Ability to commute/relocate:
- Burlington, ON L7M 1A3: reliably commute or plan to relocate before starting work (preferred)
Experience:
- Administrative: 2 years (preferred)
Work Location: In person
