Job Summary
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our real estate office. The ideal candidate will have 1–2 years of administrative experience, strong computer skills, and basic bookkeeping knowledge. This role is responsible for supporting daily office operations, maintaining records, assisting agents and clients, and ensuring efficient administrative processes.
Key Responsibilities
Administrative Duties
- Answer and direct phone calls, emails, and client inquiries professionally.
- Welcome clients and visitors to the office.
- Schedule appointments, meetings, property viewings, and inspections.
- Prepare, organize, and maintain real estate files, contracts, and documentation.
- Manage office correspondence, filing systems, and records.
- Coordinate office supplies and maintain inventory.
- Assist with marketing materials, listings, and social media updates as needed.
- Support real estate agents with administrative tasks and transaction coordination.
- Ensure compliance with company policies and document retention requirements.
- Create, schedule, and manage social media content across various platforms.
- Monitor social media accounts, respond to inquiries, and engage with followers.
- Assist with marketing campaigns, property promotions, and online advertising.
Bookkeeping Duties
- Record and maintain financial transactions accurately.
- Prepare and process invoices, receipts, and expense reports.
- Monitor accounts payable and accounts receivable.
- Reconcile bank statements and maintain financial records.
- Assist with payroll preparation and timesheet tracking.
- Prepare basic financial summaries and reports for management.
- Coordinate with accountants/bookkeepers during month-end and year-end processes.
Computer & Technical Responsibilities
- Maintain electronic filing systems and databases.
- Update client information and property records in CRM systems.
- Use Microsoft Office (Word, Excel, Outlook, PowerPoint) efficiently.
- Prepare reports, spreadsheets, presentations, and correspondence.
- Manage digital document storage and data entry with accuracy.
- Create, schedule, and manage social media content across various platforms.
- Monitor social media accounts, respond to inquiries, and engage with followers.
- Assist with marketing campaigns, property promotions, and online advertising.
Qualifications
- Minimum 1–2 years of experience in an administrative assistant, office assistant, or similar role.
- Experience in a real estate office is an asset.
- Proficiency in Microsoft Office or Google Workspace, email management, and data entry.
- Basic bookkeeping and accounting knowledge.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- High attention to detail and confidentiality.
Preferred Skills
- Familiarity with real estate software and CRM systems.
- Knowledge of real estate transactions and documentation.
- Experience with QuickBooks or similar bookkeeping software.
- Customer service experience.
Employment Type
- Full-Time / Part-Time (as applicable)
Compensation
- Competitive salary based on experience and qualifications.
This position offers an excellent opportunity for an organized professional to contribute to a fast-paced real estate office while developing administrative and bookkeeping expertise.
Pay: $17.20-$20.00 per hour
Benefits:
Ability to commute/relocate:
- Brampton, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Bachelor's Degree (required)
Experience:
- Administrative: 1 year (required)
Language:
Location:
Work Location: In person
