Teamsters Local Union 230
Teamsters Local Union 230 is seeking a reliable, organized, and detail-oriented Administrative & Accounting Coordinator to join our office team. This is a full-time position supporting the day-to-day administrative, bookkeeping, and member service functions of the Local Union.
Position Details
- Starting Salary: $28.00 per hour ($1,064 per week based on a 38-hour work week)
- Location: 431 Alden Rd, Unit 15, Markham, ON, L3R 3L4
- Hours: Monday to Thursday: 8:30 a.m. – 4:30 p.m. Friday: 8:30 a.m. – 2:30 p.m.
Key Responsibilities
Administrative Support
- Answer incoming phone calls and direct inquiries appropriately
- Receive and relay messages to Business Agents and staff
- Manage incoming and outgoing mail, courier services, email, and fax correspondence
- Order office supplies and maintain office inventory
- Assist with document preparation, formatting, proofreading, and correspondence
- Support file management and record keeping
- Coordinate large mail-outs to members, stewards, and employers
- Assist with collective agreement updates and document revisions
- Maintain communications and notifications with employers, members, and regulatory bodies as required
Bookkeeping & Accounting
- Process payroll and ensure timely payment of office staff and eligible member payments
- Manage accounts payable and process invoices and bill payments
- Maintain financial records and transactions using accounting software
- Process remittances and related financial reporting
- Assist with monthly financial reporting and trustee reports
- Support annual audits and maintain accurate financial documentation
Membership & Dispatch Support
- Maintain organized member hiring lists and records
- Assist with member registrations and documentation
- Process member requests and maintain accurate records and files
- Support dispatch and referral processes as required
Qualifications
- Previous administrative, receptionist, or office experience preferred
- Bookkeeping experience required
- QuickBooks experience is considered a strong asset
- Strong organizational and time-management skills
- Excellent verbal and written communication abilities
- Proficiency with Microsoft Office applications
- Ability to maintain confidentiality and handle sensitive information
- Strong attention to detail and accuracy
What We Offer
- Competitive starting salary
- Stable full-time employment
- Supportive team environment
- Opportunity to contribute to an organization that serves and supports working members
Pay: $28.00 per hour
Work Location: In person
