Administrative Assistant
Aecon Group Inc.
Pitt Meadows, BC
Aecon Construction Group Inc. is Canada’s largest, publicly traded construction and infrastructure development company. Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally. QX Technology offers a diverse and growing workforce, competitive compensation, benefits and training, and development opportunities to highly skilled motivated individuals. As a Division of Aecon Group Inc. we value safety as our number one core value. QX Technology offers clients a "Mission Critical and Warranty System Performance Guarantee Program". QX employs highly trained technicians equipped to perform telecommunications infrastructure installation and repair. With our technical capabilities in fiber and wireless technologies, proprietary fleet and specialized equipment, we are well suited to assist clients with all of their telecom installation and service needs.. POSITION OVERVIEWReporting to the Operations Manager, the Administrative Assistant will be responsible for will be responsible for supporting the daily activities of the job site. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Learn, interpret and applies organizational policies, rules and regulations
Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance
Handle invoices with respect to distribution to appropriate departments for approval
Establishes accounts with local suppliers for miscellaneous items for the site
May need to provide transportation to hospital for injured employees, making sure WSIB forms are completed at hospital and forwarded to Safety Department
Ensures and assists in the completion of accident reports
Establishes and dismantles site offices as required
Meets and greets all visitors in a positive friendly manner
Maintains an organized filing system on site
Performs other duties and responsibilities as required
KNOWLEDGE AND SKILLS
At least 2 years’ experience as project administrator in a construction industry preferred
Superior written and verbal communication skills (preparation and proofreading of documents)
Ability to show discretion with confidential and/or personal material
Ability to work well under pressure and meet deadlines with poise and confidence
Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.)
Ability to work independently as well as a member of a team
Professional interaction with all levels of staff within the organization from front line to senior executive
Exhibit a polite and professional manner at all times
Proficiency in MS Office (Word, Outlook, Excel and PowerPoint)

Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits. Aecon is an equal opportunity employer. Aecon accommodates. Upon request, Aecon accommodates candidates with disabilities throughout the hiring process.