Administrative Assistant 2
Talent on Demand, PHSA
Job type: Casual (Full time hours Monday – Friday)
Hours of work: 0800-1600/8:30-16:30
Reference number: JG1119820
The Administrative Assistant provides confidential administrative support to Senior Leader(s) and manages the day-to-day administrative operations to ensure accurate and timely delivery of administrative services.
What you’ll do
Provide confidential administrative support
Produce timely, accurate and well formatted documents using various word processing, spreadsheet and presentation software packages.
Maintain a consistently updated and accurate appointment schedule for the Senior Leader and others as required by determining urgency and nature of requests, scheduling and making necessary arrangements, and resolving time conflicts.
Coordinate meetings ensuring well-defined and timely agendas, identification of and notification to interested parties.
Attend meetings and take meeting minutes as well as preparing agendas
Make catering, travel and accommodation arrangements.
Design and maintain filing and distribution systems for a variety of records and files.
Assist with human resources and financial actions for the department by completing and submitting relevant documentation/records.
A level of education, training and experience equivalent to graduation from a recognized post-secondary administrative assistant/secretarial program.
Four (4) years’ progressive experience supporting senior level management.
Demonstrated ability to work both independently and collaboratively, resolve administrative issues/problems, prioritize workload, and to be flexible to meet and adapt to changes in organizational priorities.
Advanced knowledge of Microsoft Office applications.
Ability to prioritize workload and work under time pressures to meet deadlines.
Excellent communication skills both verbally and in writing, including the ability to respond professionally, courteously, and in a clear manner.
Demonstrated ability to record and transcribe minutes of meetings.
This position requires applicants who can start immediately only.