Provides dean, vice-deans, assistant dean and chief administrative officer with advice on recruitment, selection, performance management, faculty development and application of the APUO collective agreement. Provides input on integrating University policies and procedures into the Civil Law Section’s strategic direction and initiatives. Is responsible for managing the Dean’s Office.
Knowledge of administrative principles and procedures normally acquired through a university education, or equivalent experience
Knowledge of practices and laws related to human resource issues involving academic staff and experience applying same
Knowledge of collective agreements and experience interpreting and applying and same
Experience working in a university setting, knowledge of issues affecting universities and the Civil Law Section’s mission
Minimum of three years’ experience as an executive assistant
Experience using computer systems and applications such as Windows, word processing software, spreadsheets, databases, email and the Internet
Experience analyzing and solving problems
Ability to work well with minimal supervision, in a team environment and under pressure, while meeting firm deadlines
Initiative, leadership, sound judgment and autonomy
Excellent organizational skills and strong project management skills
Excellent communication and interpersonal skills
Proven ability to work with discretion and tact, ability to manage confidential files, attention to detail
Bilingualism – French and English (spoken and written)
Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section "Useful links" on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.
All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and members of visible minorities. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.
Temporary assignment or contract until March 31st, 2021, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring. Applications from employees belonging to the bargaining unit SSUO will be considered first. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. The University also accepts external applications; they will be selected in second place. To obtain a temporary assignment, internal candidates must receive approval from their immediate supervisor. Schedule with an average of 35hrs/week. Workshops offered by Leadership, Learning and Organizational Development that you have taken may be considered an asset if you apply for a position at the University. Don’t forget to list them on your CV. We thank all candidates for applying. We will only contact candidates selected for further consideration. Any information you send us will be handled respectfully and in complete confidence. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).
I confirm that I have read and agree to the disclaimer below