The Communications department at the University of the Fraser Valley is looking for a highly organized team member who is interested in or has experience with professional writing, organizational communication, or related areas and is keen to work collaboratively with faculty, students and staff to support Communications programming. The successful candidate requires good working knowledge of current office practices and procedures to provide administrative support for a diverse group. We can offer you a collaborative and engaging environment that fosters opportunities for growth and innovation and a chance to work with a dynamic team.
Duties & Responsibilities
Provide program and administrative support to department head and faculty
Develop and maintain records and reports for all department budget and finance activities, coordinate capital purchases
Assist the department head in timetable development; coordinate availability of school faculty for course offerings; develop and maintain files and reports for workload reconciliation
Prepare and process contract requests
Maintain and monitor the regular review of course curriculum for all department-owned courses; track where curriculum and other related submissions are in the approval process
Organize meetings (scheduling, space bookings, equipment bookings, etc.)
Prepare agendas, minutes and other necessary materials for department committees
Assist in preparing, revising and maintaining department documents
Liaise with institutional committees and support services
Monitor wait lists, assist with pre-requisite screening
Coordinate special projects within the department as needed
Assist with internal and external communications
Assist with development of promotional materials (brochures, posters, postcard etc.). Gather relevant information and write short texts such as emails and promotional blurbs in consultation with faculty and department head.
Maintain active Social Media presence (Facebook, Instagram and Twitter)
Organize department events, on-campus and off-campus
Completion of a certificate in office administration from a recognized post-secondary institution; or completion of 30 credits from a recognized post-secondary institution
Minimum three years’ experience, preferably in post-secondary environment;
Good working knowledge of current office practices and procedures
Ability to work with a variety of complex schedules and reports, with demonstrated attention to detail
Well-developed interpersonal and oral communication skills
Excellent written communication skills, line editing and proofreading skills
Highly resourceful and organized; able to problem solve and self-initiate
Experience in agenda preparation and transcription
Evidence of professionalism, demonstrated understanding of ethical conduct, ability to maintain confidentiality
Work effectively in a team environment
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
Knowledge of Adobe CC an asset
Experience in organizing meetings and events, preferred
Experience working with social media (including web design) in a professional context, preferred
Knowledge and experience with Banner preferred
Experience working with students in a service environment
Knowledge of UFV and BC post-secondary system an asset
The University of the Fraser Valley has four campus locations within the beautiful Fraser Valley in British Columbia. Recognized as one of BC's top employers, UFV offers a combination of career and lifestyle benefits. Join a team of 1,400 passionate professionals who value integrity, inclusivity and excellence. At UFV, you will serve a vibrant community, and shape the future of 15,000 students.
How to apply
Direct resume including evidence of appropriate qualifications referring to Posting #2020.123 to firstname.lastname@example.org.
The Selection Advisory Committee will begin reviewing applications on May 29, 2020; however, the position will remain open until filled.