ELEMENTARY TEACHERS’ FEDERATION OF ONTARIO
invites applications for the vacancy of
ADMINISTRATIVE ASSISTANT - GRAPHIC DESIGN, COMMUNICATIONS AND POLITICAL ACTION
The successful candidate will provide senior administrative support and perform specific tasks related to publications, including, but not limited to:
- Preparing, editing and designing print and digital publications, both hard and electronic copy
- Designing books, booklets, annual reports, brochures, flyers, posters, newsletters, cover designs, and promotional materials
- Creating digital graphics and shareable content for websites, presentations, and social media platforms
- Developing and maintaining branding standards to ensure visual consistency across all publications and communications
- Preparing digital images, illustrations, and graphics for print and web-based platforms
- Establishing and maintaining processes for approval, reprints, pricing, promotion, copyright, branding, etc.
- Collaborating with internal departments to develop creative concepts and translate ideas into visually engaging materials
- Managing multiple design projects simultaneously while ensuring deadlines and quality standards are met
- Maintaining organized electronic files, image libraries, templates, and publication archives
- Coordinating and supporting workflows, ensuring projects are completed within established timelines.
- Answering/screening telephone calls in a courteous, professional, and timely manner ensuring the confidentiality of conversations and information
- Other duties as assigned by the manager or designate, including, but not limited to catering and reception relief
Skills required for this position include, but are not limited to:
- Outstanding creative/graphic skills and experience with InDesign, Photoshop, Illustrator, Adobe and other graphics programs, desktop publishing/editing software
- Demonstrated experience designing materials in print and digital publications
- Excellent attention to detail with strong proofreading skills
- Outstanding interpersonal, written and verbal communication, analytical, problem- solving and decision-making skills
- Outstanding organizational skills with the ability to multi-task, thrive in a fast-paced environment, adapt quickly to change, and develop new skills
- Ability to communicate positively with staff members, political, and organizational representatives, while maintaining a high level of professionalism and confidentiality
- Advanced Windows and Office 365 skills (Outlook, Access, Excel, Word and PowerPoint), Internet Explorer, etc., as well as the ability to learn new software as required
- Knowledge of branding standards, accessibility requirements (including AODA), and document formatting best practices is considered an asset
- Ability to lift approximately 10 lbs or more
The expected compensation range for this position is $69,898 - $88,496 from Scale B2-B7.
Applications, including a cover letter and resume, must be submitted before midnight, Wednesday, August 5, 2026, quoting posting #202627-02 in your subject line.
ETFO is an equal-opportunity employer. As such, it encourages groups who have been historically disadvantaged with respect to employment to apply for positions in the Federation. Individuals are encouraged to self-identify.
ETFO is committed to a selection process and work environment that is inclusive and barrier-free. We strive to meet the accommodation needs of persons with disabilities and accommodation will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 416-962-3836 or [email protected].
Job Types: Full-time, Permanent
Pay: $69,898.00-$88,496.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care
Work Location: In person
