Entry Level Project Coordinator
CongressWorld Conferences Inc.
North Vancouver, BC


The Company: CongressWorld Conferences Inc. provides a Professional Conference Organizer (PCO) service that includes association management, conference/meeting development/delivery and exhibition management. The principals at CongressWorld have over 40 years of experience in developing and implementing events for both small and large groups.

The Position: The Project Coordinator is an entry level position. The successful candidate will be involved in all aspects of the day-to-day business of association management, conference development, conference/event marketing and exhibition service development and delivery.

Reporting to the Director of operations, the project coordinator will have the opportunity to work with a variety of clients on projects that are taking place across Canada.

Responsibilities: Under direct supervision of senior staff, the Project Coordinator responsibilities will include, but are not restricted to:

  • Communicating/Corresponding with clients via telephone and e-mail
  • Managing relationships with key internal and external stakeholders
  • Managing a variety of databases for CongressWorld Clients
  • Developing reports on key data and association/event statistics
  • Drafting Minutes for Association Clients
  • Participating in on-site registration and other event activities

Competency Expectations:

  • Solid writing and verbal communication skills
  • Professional and polite phone manner
  • Outstanding customer relations skills
  • Strong decision making ability
  • Exceptional organizational abilities
  • Ability to work autonomously within a team environment
  • Good attention to detail
  • Computer literacy including Microsoft Word, Excel,and Outlook
  • Working knowledge of marketing computer programs including Wordpress

General Information:

  • Office hours are 9:00 AM to 5:00 PM
  • Longer hours are required in the lead-up to events and when staging events
  • Travel to event sites will be required (travel expenses are provided)

Job Type: Full-time