This Is Not Your Typical Reception Position
We're looking for someone who loves organization, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes.
At The Well Medical Aesthetics Clinic, our Client Care & Operations Coordinator is the hub of the clinic, supporting our providers, caring for our clients, managing systems, and helping our growing business operate efficiently every day.
✨ Providing exceptional client care and creating a welcoming, professional experience
✨ Managing bookings, schedules, confirmations, and client communications
✨ Assisting with client charting, treatment photos, and supporting providers during appointments
✨ Keeping the front desk organized and ensuring smooth daily clinic operations
✨ Assisting with social media, marketing, and content creation
✨ Managing inventory, supplies, and overall clinic organization
✨ Helping improve systems, workflows, and clinic efficiency through strong attention to detail and organization
We're Looking For Someone Who:
✔ Is highly organized and detail-oriented
✔ Is confident with computers, booking software, and technology
✔ Can multitask and prioritize effectively
✔ Takes initiative and solves problems independently
✔ Communicates professionally and confidently
✔ Loves helping people and providing excellent customer service
✔ Enjoys social media, marketing, and creative projects
✔ Notices what needs to be done and simply gets it done
Ideal Backgrounds
- Esthetics Background
- Spa Manager
- Medical Office Assistant
- Executive Assistant
- Clinic Administrator
- Office Manager
- Hospitality Professional
- Customer Service Professional
Most Important Qualification
We can teach clinic procedures and aesthetics.
What we can't teach is initiative, professionalism, organization, and the desire to be an important part of a growing team.
We're looking for someone who wants more than a job, we're looking for someone who wants to help build something special.
Application Deadine is Sunday June 28, 2026 at midnight
Pay: $25.00-$32.00 per hour
Application question(s):
- In your cover letter please tell us something that you have organized, improved or streamlined that made work easier for yourself and your co workers.
Work Location: In person
