Forge Recruitment is partnering with a respected Toronto litigation firm to recruit a Executive Assistant to support its Managing Partner.
We're looking for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys supporting a senior executive across a wide range of business and personal responsibilities.
What You'll Do
As the Executive Assistant to the Managing Partner, you will:
- Manage a highly complex calendar, coordinating meetings, court commitments, travel, business development, governance, and personal obligations.
- Prepare briefing materials, track deadlines, and ensure follow-up on key action items.
- Coordinate travel, expense reporting, meetings, conferences, and speaking engagements.
- Support litigation and practice management by coordinating schedules, maintaining files, and assisting with document preparation.
- Assist with business development initiatives, client events, presentations, networking activities, and conferences.
- Support firm leadership projects, recruiting initiatives, technology implementation, AI adoption, and operational improvements.
- Coordinate board-related activities, charitable initiatives, and community engagement.
- Provide confidential personal executive support, including scheduling and administrative coordination.
What We're Looking For
- Minimum 7 years of Executive Assistant experience supporting senior executives, partners, founders, CEOs, or other business leaders.
- Proven ability to manage multiple competing priorities in a fast-paced professional environment.
- Exceptional organizational, communication, and time management skills.
- Strong judgment, discretion, and commitment to confidentiality.
- Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, OneNote) and Microsoft Copilot.
- Experience in a legal environment or supporting a litigation practice is considered a strong asset.
- A proactive, resourceful mindset with a passion for continuous improvement and leveraging technology to increase efficiency.
What We Offer
- Competitive salary of $90,000–$105,000
- Annual discretionary performance bonus
- Four weeks of vacation plus five personal days
- Comprehensive group benefits and wellness spending account
- Professional development funding and ongoing technology and AI training
- A collaborative, high-performing team environment
- Modern, fully paperless office in downtown Toronto
- The opportunity to work closely with an experienced Managing Partner and make a meaningful impact on the firm's continued growth and success.
If you're interested in this opportunity, please submit your resume in confidence. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $90,000.00-$105,000.00 per year
Benefits:
- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care
- Wellness program
Ability to commute/relocate:
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Executive Assistant: 7 years (required)
Work Location: In person
