We are seeking a highly skilled Payroll Specialist to manage full-cycle payroll across both Canada and the United States. This role will be responsible for processing payroll a multi-province payroll and multi-state payroll for under 300 employees.
This is a hands-on role with a strong focus on accuracy, compliance, and process improvement, particularly as the organization looks to streamline and optimize its payroll operations and better leverage its Dayforce system.
Key Responsibilities
Full-Cycle Payroll Processing
Process bi-weekly payroll for Canadian and U.S. employees (hourly and salaried)
Ensure accurate calculation of earnings, deductions, and benefit premiums
Payroll Compliance & Tax Filing
Prepare and reconcile year-end filings, including:
T4s, T4As, RL-1s, W-2s
Manage and reconcile: EHT and WSIB filings
U.S. workers’ compensation
Liaise with and respond to inquiries from: CRA, WSIB, IRS, and U.S. state/local tax authorities
Payroll Reporting & Analysis
Generate payroll reports for HR and Finance using system data
Prepare payroll analysis, headcount reporting, and variance insights
Support budgeting and forecasting activities with payroll data
Produce reports related to benefits (e.g., 401(k), RRSP uploads) and distribute to internal stakeholders
System & Process Optimization
Act as a key contributor in improving payroll processes and workflows
Review and streamline existing payroll procedures
Maximize use of Dayforce functionality and reduce manual tasks
Collaborate with HRIS and HR teams to improve data flow and integration
Support or lead payroll system enhancements and implementation initiatives
Identify opportunities for automation, efficiency, and accuracy improvements
HR & Cross-Functional Support
Partner with HR on employee data changes (new hires, terminations, job changes)
Ensure proper segregation of duties between HR and payroll
Respond to employee inquiries related to payroll, deductions, and benefits
Year-End & Audit Support
Coordinate and execute year-end payroll processes
Prepare audit-ready documentation and support internal and external audits
Ensure accurate reconciliation of all payroll accounts and remittances
Qualifications
Diploma or Degree in Accounting, Payroll, Human Resources, or a related field
PCP or PLP designation is highly preferred
Minimum 5+ years of full-cycle payroll experience
Strong experience processing both Canadian and U.S. payroll (multi-province and multi-state)
Solid understanding of U.S. state/local payroll tax requirements
Experience with payroll systems such as Dayforce (highly preferred); ADP WFN or UKG also considered
Experience with payroll system implementation or optimization is a strong asset
Technical Skills
Advanced proficiency in Microsoft Excel (pivot tables, lookups, reporting)
Strong experience generating reports directly from payroll systems
Familiarity with payroll tax filings and reconciliations across jurisdictions
Key Competencies
Strong attention to detail and high level of accuracy
Highly organized with the ability to manage multiple priorities
Excellent verbal and written communication skills
Strong problem-solving and analytical abilities
Ability to work independently with minimal supervision
Confidentiality and discretion in handling sensitive data
Process improvement mindset—always looking for better ways to do things
What’s in it for you
Opportunity to own and improve a complex, cross-border payroll function
Direct impact on streamlining processes and enhancing Dayforce utilization
Competitive base salary and bonus
Comprehensive benefits and RRSP
Paid vacation and sick days
Hybrid work model
Collaborative environment with HR and Finance
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