TW Industrial Group is seeking an Administrative Assistant to join our team. The ideal candidate will be organized, detail-oriented, and able to handle multiple tasks efficiently. This role offers the opportunity to work in a dynamic office environment and contribute to the smooth operation of daily activities.
Responsibilities:
- Provide recruitment support including coordination of interviews and travel arrangements, job postings, reference and background checks, and prepare new hire paperwork to ensure compliance for file tracking and completion
- Coordinates and conducts new hire orientations
- Other misc. tasks and projects as needed
- Answer telephone calls, mail and email
- Route messages
- Greet visitors and direct them to the person who can help
- Arrange travel schedules and make reservations
- Book meetings and conference rooms
- Maintain Conference rooms cleanliness
- Solve and keep track of issues with facilities, office equipment and assets
- Set up and maintain paper and electronic filing systems
- Prepare agendas and record minutes of meetings
- Manage action items from meetings
- Review and maintain written and computer files, plus conduct data entry
- Research and collect information
- Help implement new programs, procedures, methods, and systems
- Conduct fiscal reviews, surveys, and collect information on administrative matters
- Responsible for preparation of confidential documents and reports
- Coordinate operations, including purchasing, equipment, property inventory, building, equipment,
- Schedule and coordinate training with external vendors
- Maintain complete stock of all office supplies and accuracy of inventory
- Connect with building vendors to carry out fixes and improvement
JOB Requirements
- 2-5 yrs of administrative experience
- Strong computer skills in MS Office environment and Outlook and Excel.
- Professional interpersonal and written/verbal communication skills required
- Excellent customer service skills and attention to detail
- Ability to work with minimal supervision and maintain strict confidentiality
- Efficient time management skills, with the ability to balance numerous requirements
- Ability to learn quickly and work independently as well as part of a team
- Knowledge of Safety programs is an asset
- Knowledge of SAGE 100 Contractor also an asset
Job Types: Full-time, Part-time
Pay: $22.00-$26.00 per hour
Benefits:
- Dental care
- Extended health care
- Life insurance
- Vision care
Experience:
- Microsoft Excel: 1 year (preferred)
- Filing: 1 year (preferred)
- Customer service: 1 year (required)
- Administrative : 2 years (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
