Overview
An Accounts Payable/Accounts Receivable (AP/AR) Specialist in the logistics industry is responsible for managing and ensuring the accurate and timely processing of financial transactions related to accounts payable and accounts receivable functions. Duties include but not limited to:
Duties
- Receive and verify invoices and expense reports from vendors, suppliers, and service providers.
- Accurately enter invoice details into the accounting system for payment processing.
- Review invoices for proper approval and compliance with company policies.
- Resolve discrepancies with invoices and purchase orders, ensuring timely resolution.
- Prepare and process electronic payments (e.g., checks, wire transfers) to vendors.
- Maintain accurate records and documentation of all AP transactions.
- Communicate with vendors to resolve payment-related issues and inquiries.
- KPI – Manage accounts payable with targeted DPO
- Generate and issue invoices to customers for products or services rendered.
- Monitor and track customer payments and follow up on outstanding invoices.
- Post and apply payments to customer accounts accurately and promptly.
- Investigate and resolve discrepancies in customer payments and accounts.
- Prepare and send regular customer statements for outstanding balances.
- Communicate with customers regarding payment-related matters and facilitate dispute resolution.
- Conduct regular reconciliations of AP/AR transactions and resolve discrepancies.
- Prepare and maintain financial reports related to AP/AR aging, cash flow, and outstanding balances.
- Assist with month-end and year-end closing processes, ensuring accurate financial reporting.
- Identify opportunities for process improvement and efficiency within the AP/AR functions.
- Implement best practices to streamline processes and reduce errors.
- Assist in credit evaluation and setting credit limits for new and existing customers.
- KPI - Manage account receivable aging with targeted DSO
- Follow workplace health and safety policies and procedures
- Apply Continuous Improvement and data driven decisions
Qualifications/ Skills
- Associate degree, secondary school diploma or GED
- 3+ years of proven experience as an AP/AR Specialist or similar role
- Proficiency in accounting/ computer software such as QuickBooks and Microsoft Office
- 5+ years of experience in an office environment.
- Certifications in APS and CAPS is an asset.
- AP/AR experience in the logistics industry considered an asset.
- Strong analytical skills with the ability to interpret financial data accurately.
- Excellent attention to detail and organizational skills.
- Effective communication skills for interacting with customers and team members.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Knowledge of basic accounting principles related to accounts receivable and payable functions.
Job Type: Full-time
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Vaughan, ON L4H 4Z8: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- QuickBooks: 3 years (required)
- Microsoft Office: 2 years (required)
Licence/Certification:
- APS/ CAPS Certification (preferred)
Work Location: In person
