Position Title: Executive Resource Manager
We are offering a unique opportunity to be part of a small, tightly knit dynamic operations team and long standing private and family-run company, located in North York. This position will involve managing and executing all Human Resource Operations of the company including the entire recruitment and selection process for all employees. This includes, but is not limited to, updating, and creating profiles and job descriptions for each role across the portfolio, advertising, screening, interviewing, selection, producing and/or editing existing contracts, gathering due diligence, onboarding, training/orientation, and managing employee contracts and files thereafter.
This role will involve simultaneously handling a multitude of tasks, creative problem-solving, high-level planning, and analysis, as well as implementing new processes and procedures that will strengthen the corporate structure. You will report directly to the President of the company.
KEY RESPONSIBILITIES:
- Manage and execute the entire recruitment cycle/process
- Manage existing employee files and contracts
- Develop and implement HR policies and procedures to ensure compliance with local labor laws and regulations
- Develop a resource pool of potential candidates for the various job types and develop a strategy and process for recruitment
- Develop programs to enhance employee skills and knowledge
- Lead and oversee the preparation and processing of bi-monthly payroll for head office and property staff
- Administer payroll and time and attendance functions, including inputting new hires, updating employee status, managing wage adjustments, handling terminations, and submitting Records of Employment (ROE)
- Maintain accurate and current employee data in the ADP system
- Handle year-end reconciliation for payroll and create necessary reports such as T4, T4A's
- Assist in the maintenance of company benefit plan and fees
- Coordinate with other departments, as necessary
- Maintain confidentiality and work along side with accounting department on matters related to payroll accounting and funds requirement on each payroll
- Take the lead organizing office operations, ensuring office operates smoothly, including supplies, equipment, procedures, etc., as well as supervising the work of support staff
- Take an active leading role dealing with all the office service providers, keeping updated control logs, managing office infrastructure (ie. IT, phones, equipment, Bell/Rogers, etc.)
- Deal with any repairs/maintenance in office environment
- Plan, budget, organize and oversee all employee engagement, staff events, including staff training days, team building events to ensure positive employee morale in addition to large client events for the President off-site
- Facilitate a positive and productive culture by nourishing our fast-paced and fun environment and resolve any issues in an effective manner
- Stay updated on industry trends and best practices in HR management
- Some Assistant duties to the President, as required
QUALIFICATIONS:
- Bachelor’s Degree in Business Administration, Human Resources, or related discipline
- Minimum 5 years of Human Resource or Office Management preferably in the Real Estate and/or Property Management Industry
- Demonstrable experience with recruitment, human resources management, conflict resolution and facilitation skills and statutory human resource requirements
- Strong knowledge of HR principles, practices and procedures
- Experience with HRIS systems for managing employee data
- Intermediate to advanced Microsoft Office proficiency (i.e. Office 365, Outlook, Teams, Excel, Word, etc.)
- Experience with YARDI is an asset
- Experience with ADP is an asset
- Strong leadership skills
- Highly organized, multi-tasker, excellent time management skills and consistently meet deadlines
- Exceptional attention to detail, problem solving, analytical and organizational skills is required
- Familiarity with phone systems and general office equipment
- Ability to “self-start”
- Excellent communication skills
- Flexibility to work outside business hours on occasion
- Personal vehicle a requirement
CUSTOMER SERVICE:
- Uphold company’s mission, vision, and values serving as a brand and cultural ambassador for our tenants, co-workers, vendors, and the public.
- Professionally and courteously handle all inquiries, feedback, complaints, or concerns.
- Foster and develop a customer service culture amongst all staff.
If you feel you are the right candidate for this position, please send us your resume, a cover letter summarizing your most significant accomplishments and experience, and how they will compliment this position. Please also include your salary expectations. Resumes submitted without a cover letter will not be reviewed.
We thank all applicants for their interest, however, only those selected for an interview will be contacted. All applicant information will be treated with strict confidence.
Full Time / Permanent Role - Not a Hybrid Position
Job Type: Full-time
Pay: $70,000.00-$90,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- Vision care
Schedule:
Education:
- Bachelor's Degree (preferred)
Experience:
- Human resources: 5 years (required)
- Yardi: 1 year (required)
- Office management: 5 years (required)
- ADP: 2 years (required)
Work Location: In person
