Menkes Developments Ltd. is an award-winning, fully integrated real estate company involved in the construction, ownership and management of office, industrial, retail and residential properties. Founded in 1954, the company is one of the largest private developers in Canada, with a primary focus in the Greater Toronto Area. Menkes is known for its innovative, multi-disciplinary approach, superior design, and its expertise in large-scale mixed-used developments. The Company is regarded as one of the most trusted builders in Toronto, with a strong reputation for quality and customer service excellence. Past projects include the Four Seasons Hotel & Residences in Bloor-Yorkville, 25 York Street (Telus Harbour), and the two (2) million square foot Harbour Plaza/One York commercial retail complex located in the South Core Financial District. For more information about Menkes, please visit menkes.com and follow @MenkesLife.
Senior Property Administrator – Ref #3034
ABOUT THE JOb: We are seeking a Senior Property Administrator to support the on-site management team in the day-to-day operations of our 25 York location, through interactions with owners, tenants, contractors, vendors, employees and the public.
RESPONSIBILITIES: On a day-to-day basis, the key responsibilities include:
- Act as a secondary contact point in all tenant relations matters including to:
- work with contractors and suppliers to track that work conducted meets requirements and standards and, the appropriate documentation is provided;
- draft all tenant communication materials for review by the General Manager and ensuring that information is accurate and up-to-date;
- Enter and manage all purchase orders in JDE and distributing/placing orders including but not limited to receipting lists and receipt not vouchered lists.
- Assist in the preparation and tracking of monthly, quarterly and annual budgets and reports.
- Manage and coordinate activities related to expense and contract management, including to:
- assist in the tendering process for supplies and services and respond to vendors’ queries;
- prepare contracts for contracted work and capital projects;
- create and maintain Job Cost files and track expenses
- maintain accurate and up-to-date records for property to ensure compliance with appropriate government regulations and life safety standards;
- manage procurement process from purchase order generation to invoice payments for both operational and project spending;
- Assist with the collection of rental payments and undertake collection efforts. Support the General Manager and coordinate site visits, move-in inspections and handle special projects as required.
- Manage the waste and pest control contracts and support the General Manager with respect to the management of the parking contract.
- Assist with social media management, tenant giveaways and building event planning.
- Co-ordinate tenant service requests, security guard bookings, HVAC requests, cleaning requests, building service request forms, etc.
QUALIFICATIONS: To succeed, candidates must possess the following combination of education, experience and skills:
- 5+ years of progressive commercial property management experience
- Completion of a post-secondary degree or diploma
- Familiarity with the Occupational Health & Safety Act (Ontario)
- Excellent planning, coordination and scheduling skills
- Highly adept at building strong, professional relationships
- Completion of or working towards the RPA/CPM designation
- Above average communication skills – both written and oral
- Highly capable of taking initiative and making recommendations
- Proficiency with MS Word and Excel
- Experience using JDE EnterpriseOne would be highly desirable
- Ability to contribute in a fast-paced, deadline driven team atmospheree
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
Schedule:
Experience:
- property management: 1 year (required)
Work Location: In person
