WE ARE ONLY INTERESTED IN PEOPLE WITH ADMINISTRATIVE REAL ESTATE EXPERIENCE
WHO WE ARE:
We are an award winning real estate team that takes an Investment Advisor approach to selling real estate. We are responsible for over $2Billion in sales of pre-construction condos and homes across Ontario.
As we go through an aggressive growth phase to become the #1 team in Canada, we are looking for key team members who can help us scale a company and become leaders in our industry.
We are seeking an exceptional individual to join our team as an Executive Assistant and Office Manager. If you thrive in a fast-paced environment, possess a high emotional intelligence, and are ready to support a dynamic CEO, we want to hear from you.
DESCRIPTION:
As an Executive Assistant and Office Manager, you will be at the heart of our operations and the right hand to our CEO, ensuring that our high-energy and creative executive, Ryan, is equipped to excel.
It is critical that you are able to manage multiple tasks and deadlines simultaneously, and are a master of your time, organization and communication. If this isn't clearly you, please DO NOT APPLY.
You'll be a key partner in driving our business forward and will have a wide range of responsibilities, including:
Key Responsibilities:
- Prioritize and manage executive’s time and energy with confidence.
- Efficiently handle business and personal calendar and travel arrangements.
- Support both personal and business aspects of executive’s life
- Oversee all communication platforms and assist with multitasking.
- Collaborate on real estate activities, including listings and buyers.
- Assist CEO with personal real estate transactions (acquisitions and refinancing) and manage up-to-date finances for real estate investment.
- Help increase the CEOs sales volume by managing clients and leads as well as listings.
- Maintain financial oversight and create/manage spreadsheets for CEO’s property investment portfolio and various businesses
- Assist with CEOs social media accountants, personal branding and messaging
- Often travel with the CEO to meetings to manage communications during transit.
- Handle invoicing, bill payments and basic bookkeeping.
- Manage c-suite tasks and maintain office documents and procedures.
- Document and simplify core processes (SOP’s)
- Regular updating of SOPs, and holding the team accountable for creating them, updating them and using them.
- Ensure timely responses on various communication platforms.
- Be the go to person in the office to help assist in employee concerns and communications
- Help manage staff’s responsibilities and hold them accountable to SOPs and OKRs
- Create meeting agendas and meeting minutes with action items and then hold everyone accountable through regular check ins
- Prepare and organize reports, presentations, and documents.
- Conduct research and gather information for projects
- Serve as the point of contact for internal and external stakeholders
Required Skills:
- Exceptional organizational abilities.
- Ability to work at a rapid pace with confidence.
- Outspoken and self-sufficient.
- Strong communication and problem-solving skills.
- Proficient in using Google Suite (Docs, Sheets, Slides) and Excel formulas
- Experience creating company SOPs
- Familiarity with real estate transactions, financing and processes.
- Previous experience working in a Real Estate Brokerage or sales team
- CRM experience
- Proven experience as an executive assistant or office manager
- Ability to maintain confidentiality and handle sensitive information
- Knowledge of office management systems and procedures
- Familiarity with basic accounting principles is a plus
Preferred Skills:
- Previous experience as an executive assistant or office manager..
- Proficiency in managing social media channels.
Benefits:
- Competitive salary and performance-based bonuses.
- Opportunities for professional development and growth.
- A supportive and collaborative work environment.
If you are a self-assured, highly organized individual who thrives in a fast-paced environment and is excited about supporting a creative executive, we encourage you to apply.
Job Type: Full-time
Salary: $55,000.00-$70,000.00 per year
Benefits:
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Supplemental pay types:
Ability to commute/relocate:
- Toronto, ON M5V 1M7: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Experience:
- Real Estate: 1 year (required)
Work Location: In person
