VP, University Services and Finance - Shared Services
Competition No. - S100345725D1
Posting Date - Sep 20, 2021
Closing Date - Sep 27, 2021
Position Type - Full Time - Operating Funded
Salary Range - $46,627 to $62,954 per year
Grade - 07
Hours - 35
This competition is an internal expression of interest opportunity as part of the Service Excellence Transformation initiative and is restricted to NASA salaried university employees (Regular and Auxiliary Salary) currently employed with the university or within a current notice period. Applicants must demonstrate that they have recent and relevant experience performing some or all of the duties sought through the advertisement they are expressing interest in. Please indicate your internal status using the "Advertisement" drop down menu when applying.
Please note that previous applicants need not to reapply.
Interested candidates should be advised that this position, as part of the Shared Services team, will be located at our Enterprise Square campus (10230 Jasper Avenue, Edmonton, AB) once the renovations are complete. In the interim, work will be conducted remotely, unless otherwise specified.
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits. This posting will be used to hire 2 positions.
With a passion for gross to net calculations the payroll Administrator is responsible for processing and preparing monthly and semi monthly payroll tasks in a timely and accurate manner. Makes necessary adjustments to individual employee records to ensure appropriate pay. Performs manual calculations, determines pay amounts, and correctly modifies paylines in PeopleSoft.
Responsible for maintaining the integrity of HR data and protecting the confidentiality of employee data.
Processes all pay actions as a result of employee lifecycle which are pay impacting transactions including time and labour for hourly employees, regular and exception pay, retro, and supplemental pay.
Processes and verifies all voluntary employee deductions.
Correctly calculate and process payments related to employees, persons of interest, undergrads, tuition, remissions, scholarships, in the payroll system as per the terms and conditions that apply to each with adherence to strict timeliness.
Reviews wages, pay action reports, computes and corrects errors to ensure accuracy of payroll and that appropriate taxes are withheld and the correct benefits are applied.
Reconciles vacation balances; calculates severance amounts and other payments that may be applicable on terminations which include layoffs, contract end dates, and retirements.
Identifies, troubleshoots and resolves transactional issues (e.g. works through payroll errors). Escalates broader, more complex issues.
Investigates overpayments to determine the reason for the occurrence. Complete manual calculations to determine the exact amount of the overpayment and negotiate the terms of repayment with the employee and department.
Evaluates and determines processing off cycle cheques.
Performs manual calculations of retroactive pay or other pay adjustments as necessary and enters into pay-lines or additional pay.
Calculates additional CPP premiums when exemption limits are reached and enters additional CPP on pay-lines.
High School diploma.
Completed coursework in Human Resources Management, Accounting or Finance, and Canadian Payroll Association PCP, with direct operational payroll experience.
Min 2 years experience in payroll with hands on experience using an enterprise management system.
Comprehensive Knowledge of related provincial and Canadian legislation and collective agreements and handbooks.
Exemplary client service, focussed on demonstrating a genuine concern for understanding client needs and meeting or exceeding client expectations.
Strong verbal and written communication skills required to share feedback and address concerns respectfully and constructively.
Engages and works cooperatively and productively with diverse teams and clients to achieve desired results.
Approaches challenges and opportunities with creative solutions to problems and offers detailed, well-articulated explanations.
Skilled in planning and organizing time and resources to achieve results and identify critical tasks and focus on competing priorities while working with strict deadlines.
Strong ability to identify innovative approaches to work, adapting a proactive approach to assess needs and challenges and contribute ideas or recommendations as potential opportunities.
How to Apply
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.