Administrative Assistant Bilingual (French & English) - Full-Time (1.0) EFT
$20.11 - $23.18/hour
Summary of Position:
- Providing administrative support to ensure efficient operation of the office.
- Supports managers and employees through a variety of tasks related to organization and communication.
- Responsible for confidential and time sensitive material.
- Ability to effectively communicate in both English and French via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
Key Responsibilities:
- Maintains front office area providing support by greeting and supporting visitors, answering basic inquiries on services and/or referring questions to the appropriate staff.
- Coordinate, prioritize, and track the flow and distribution of mail, telephone, and electronic information.
- Produce and distribute correspondence memos, letters, faxes and forms
- Maintain staff appointment schedules (booking, cancelling, rescheduling appointments)
- Manages supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies.
- Filing and other administrative/office duties as required.
Qualifications:
- Completion of high school and a recognized administrative/office assistant program
- Minimum 3 years’ experience of administrative assistant experience preferably in a community health organization
- Knowledge of healthcare operations
- Proficiency in use of the Microsoft Office Suite of applications including Word, Powerpoint, and Excel.
- Experience with Accuro preferred
- Child/Adult Abuse and Criminal Record Checks required
- Demonstrated fluency in French
Youville is committed to employment equity and eliminating barriers to employment for people who are underrepresented in Canada’s workforce including Indigenous peoples, people with disabilities, members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin; persons who identify as women and persons of marginalized sexual orientations, gender identities, and gender expressions. In pursuit of our values, we seek team members who will work respectfully and constructively with differences and across levels of power.
We thank you for your interest. Only those candidates selected for interview will be contacted.
Job Types: Full-time, Permanent
Pay: $20.11-$23.18 per hour
Expected hours: 36.25 per week
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- administrative assistant: 3 years (preferred)
Language:
Work Location: In person
Application deadline: 2024-02-23
