Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Facilities Management, Level B
Job Title
Museum Facility Manager
Department
Facility Management and Operations | Museum of Anthropology
Compensation Range
$6,251.00 - $8,986.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
August 21, 2024
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Description Summary
The Museum Facility Manager is responsible for the coordination and smooth operation of all aspects of MOA s buildings/operations. In addition, the position will oversee MOA s Haida Houses and outdoor landscape maintenance. The position will ensure that all mechanical systems are maintained, creating a safe and secure environment, and that the building s appearance, both inside and outside, reflects the care and respect MOA values to present world arts and cultures via exhibits and programmes, to the university, stakeholders and the community at large. In addition, the position will oversee the maintenance of MOA s public face to ensure optimal visitor experience. The Facility Manager will oversee the building maintenance budget, and will identify, scope, plan and budget for all building services and planned maintenance. The Facility Manager will also work with a variety of departments, both within MOA and at the university, to coordinate and evaluate museum operations, policies, procedures, including security procedures, as well as contribute to the overall functioning of the museum.
Organizational Status
This Facility Manager will report to the Associate Director, Operations, and will work collaboratively with MOA staff, University Building Operations representatives, maintenance staff, tradespeople, technicians and external contractors.
Work Performed
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Oversee, with conservation staff, all aspects of museum operations in terms of HVAC and BMS systems, all gallery spaces, collections storages and labs, office areas and public spaces, including exterior spaces such as parking and access, grounds maintenance, outdoor buildings and art works.
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Identify, scope, plan and budget for all building services and planned maintenance, including site safety and emergency testing.
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Liaise with MOA staff and University service providers to proactively plan for and implement improvements to building operations to increase efficiencies.
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Manage and maintain MOA Building Maintenance budget and review all invoices/billings to ensure accuracy.
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Responsible for submitting and monitoring MOA service and customer requests to UBC Building Operations.
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Coordinate, schedule and manage the activities of trades, technicians and contractors involved in maintenance, repairs and building services, and communicate project status to Museum Security and relevant parties within and external to MOA.
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Work within MOA to ensure needs and projects are coordinated as they relate to the daily operations of the museum and Museum Security protocols.
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Provide management of capital projects, and serve as liaison with relevant MOA and UBC staff, and relevant contractors and trades.
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Responsible for ensuring MOA s gallery and case lighting is fully functioning, ordering bulbs and fixtures as required, and ensuring light levels meet standards set by MOA conservation staff.
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Work closely with exhibit design staff to determine demands of new exhibits on structure and systems, and to ensure that adequate security hardware is in place to monitor temporary exhibits.
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Responsible for visitor experience and ensure there is appropriate and sufficient signage at MOA and on campus to direct and inform visitors about MOA and its various activities.
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Participate in MOA s emergency and disaster response planning and implementation, as well as serve on MOA s Health and Safety Committee.
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Assist with installations of travelling and in-house exhibitions as required.
Consequence of Error/Judgement
Consequences of error rest with the incumbent who has to rectify his/her own errors. Failure to complete a project within the estimated budget would result in shortfalls in other areas of the Museum s budget. Failure to complete a project on time has ramifications both internally and outside the Museum. Failure to manage effectively would lead to considerable stress and disruption internally and externally.
Supervision Received
The position is directly responsible to the Associate Director, Operations, and contributes directly to the policy and priorities of the Museum and works in conjunction with all staff and students. A wide latitude of decision-making is required.
Supervision Given
It is the responsibility of the position to select, train, motivate, supervise and participate in the work of subordinates engaged in work in and around the museum. These include contractors, trades people, interns, and students.
Minimum Qualifications
Journeyperson certification in an appropriate trade. Minimum of three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Experience in construction/facilities management or an equivalent combination of education and experience
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Project management training
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Forklift certification
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Previous work in a similar role, preferably in a museum or gallery.
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Extensive experience and knowledge working with architectural and systems plans as well as asset and facilities management practices in a public venue
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Demonstrated experience supervising contractors
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Previous experience managing and maintaining budgets
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Experience with emergency procedures and thorough knowledge of Risk Management and Occupational Health and Safety requirements.
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Computer literate, experience with relevant software.
SKILLS:
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Solid administration and organizational skills
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Good communication skills, ability to communicate consistently and provide updates on projects and maintenance issues with a wide range of stakeholders
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Demonstrated project management skills
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Ability to perform successfully when juggling and re-prioritizing multiple assignments in a fast-paced, changing work environment.
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Reliable follow-through on assigned projects in a complete, well-conceived and timely manner.
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Ability to read and understand architectural, engineering and construction documents, prints specifications, and other construction related materials.
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Valid driver s license preferred Ability to conduct needs analyses, plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources.
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Ability to anticipate problems and issues and plan ahead. Ability to efficiently and effectively coordinate tasks. Ability to accurately create and maintain records. Ability to prepare and adjust schedules to accommodate all requirements. Ability to communicate effectively verbally and in writing. Ability to read and comprehend technical material. Ability to prepare complete, concise, and understandable technical documentation. Ability to make decisions and recommendations involving highly complex issues. Ability to remain calm, decisive, effective, and safe in emergency or crisis situations. Ability to determine the nature and urgency of inquiries and issues, and triage appropriately. Ability to exercise sound judgment. Ability to develop and monitor budgets. Ability to prepare cost estimates/projections. Ability to establish effective relationships with a variety of stakeholders, including unions and associations. Ability to work effectively independently and in a team environment. Ability to identify, obtain, and effectively manage organizational resources (e.g., people, materials, assets, budgets).Physical ability to perform the duties of the job. (e.g., lifting, standing, working at heights, operating forklifts)Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to appropriately apply knowledge of large centralized building systems (e.g., compressed air, fire alarm, data networks, central telephone, security access, plumbing, HVAC, steam, electrical distribution, and structural systems) and coordinate servicing and maintenance with Building Operations and other service providers. Ability to estimate labour and material costs for project development and planning purposes. Ability to perform job-related inspections and engage appropriate service providers as necessary to address problems and deficiencies. Ability to analyze and interpret data, determine implications, and provide recommendations. Ability to read, interpret, and understand job-related technical drawings. (e.g., blueprints, electrical circuit diagrams, plans, work sketches)Ability to plan and implement maintenance programs and arrange for repairs of job-related tools, equipment and machinery.
